Administrative Assistant Sr

Munich Re America Services; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading global insurance company in Toronto seeks an experienced Senior Administrative Assistant to support the SVP and audit team. The role involves managing operational tasks, facilitating meetings, and providing administrative assistance using Microsoft Office tools. Ideal candidates have strong communication skills and at least three years of related experience. This position offers a hybrid work environment with opportunities for professional growth.

Benefits

Comprehensive total rewards financial program

Extensive flexible benefits

Pension plan

Educational Assistance Programs

Challenging project opportunities

Qualifications

• Three plus years of business experience preferred.
• Administrative Assistant experience or its equivalent is a plus.
• Availability to work with data and willingness to learn Microsoft Power BI.

Responsibilities

• Provide comprehensive administrative support to the SVP and internal audit team.
• Assist with preparation of presentations and meeting materials.
• Run reports and compile information from internal reporting packages.
• Maintain internal websites and communication consistency.
• Support department related financial activities including budgeting.
• Contribute to team recruiting efforts and assist with new employee onboarding.

Skills

Advanced / expert review and editing qualifications

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft Access

Proficient in Microsoft PowerPoint

Excellent interpersonal and communication skills

Proven project management skills

Attention to detail

Strong problem-solving skills

Education

Undergraduate degree preferred

Tools

Microsoft Office Suite

Automated Calendar Systems

Microsoft Power BI

Job description

Senior Administrative Assistant, (North American Audit Hub)

JOB DESCRIPTION

Be a part of a dynamic, global team! We are seeking an experienced and highly organized Senior Administrative Assistant to join our North America Audit Hub team. You will provide comprehensive administrative support to the SVP and internal audit team, facilitating smooth day-to-day operations and enabling the team to concentrate on core audit functions. Your responsibilities will include providing support and assistance for operational and governance related activities that contribute to the execution of key Internal Audit processes and accepted practices while also managing administrative tasks including maintaining calendars and coordinating travel and expenses. As a trusted advisor, the NAAH builds effective relationships while providing independent value-added internal audit services necessary to provide reasonable assurance regarding the effectiveness of governance, compliance, risk management, and internal controls systems.

As a trusted advisor, the Senior Administrative Assistant will :

• Assist with preparation of presentations, ad hoc briefing documents and other meeting materials (e.g., data exhibits) required for internal team meetings including quarterly audit committees, management reporting, quarterly SLA discussions, and annual and ongoing risk assessment.
• Run reports and compile information from internal reporting packages and databases on a regular / established basis to support the internal audit team.
• Independently update client contact information / key stakeholders for North America Companies and keep updated regarding relevant company changes from both internal and external sources. Highlight information to SVP / Directors for inclusion in stakeholder meetings and relationship management.
• Maintain internal websites, org charts, report distribution lists, client facing communication, etc. to ensure consistency across the NAAH.
• Assist with audit specific activities as needed including report issuance, issue follow up, scheduling and continuous improvement activities.
• Support all department related financial activities including annual budgeting, budget to actual analysis, purchasing, invoice processing, and vendor onboarding.
• Contribute to team recruiting efforts, including coordinating availability for interviews and assisting with new employee onboarding.
• Provide administrative support for assigned team members including scheduling meetings, making travel arrangements, preparing T&E reports, arranging conferences etc.
• Perform other regular and ad hoc administrative support for as assigned (e.g., BCP documentation, records retention etc.).

Your Profile…

• Undergraduate degree preferred
• Three plus years of business experience preferred. Administrative Assistant experience or its equivalent is a plus.
• Advanced / expert review and editing qualifications.
• Proficient in Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Automated Calendar Systems and Electronic Mail.
• Availability to work with data and familiarity or willingness to learn Microsoft Power BI.
• Excellent interpersonal and communication skills.
• Proven project management and organizational skills. Ability to execute projects from concept to completion with minimal direction.
• Attention to detail and proven problem solving skills.
• Ability to analyze situations, determine appropriate actions and follow through.
• Ability to be flexible and adapt to change quickly, including frequent multitasking and reprioritization of work.
• Must be a highly responsible individual who can operate independently.

In addition to an exciting job opportunity, we offer the following…

• You will be exposed to challenging projects and development opportunities to grow your skills and career with both local and global colleagues and partners.
• A comprehensive total rewards financial program which includes extensive flexible benefits and pension.
• A hybrid work environment in an inspiring physical workplace setting.
• Educational Assistance Programs that continue to recognize your on-going success.

AI Disclosure : While Munich Re may use AI at various stages of our recruitment process, AI is NOT used in the screening, assessment, or selection of candidates - every application is reviewed by our talent acquisition team to ensure a fair and personalized experience.