Administrative assistant – office

Tobermory; Vancouver; On-site; CAD 78,523,000 - 84,034,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Life insurance

Job summary

Pederson’s Rental Ltd in Vancouver, BC is hiring an Administrative assistant – office to handle day-to-day administrative duties and support a busy team. The role requires strong organizational skills, customer-facing experience, and the ability to supervise a small team.

The position is permanent, full-time with day/evening shifts. Candidates must be able to multitask, manage contracts, and coordinate events while maintaining efficient office operations.

Qualifications

• Fluent English language proficiency required.
• Post-secondary diploma 1–2 years or equivalent experience plus business communications.
• 3–5 years of related industry experience preferred.
• Must be able to supervise 1–2 people.
• Strong multitasking ability and client-focused mindset.
• Excellent oral and written communication skills.
• Organized, reliable and a good team player.
• Able to work in a fast-paced retail environment.

Responsibilities

• Plan and coordinate seminars, conferences, and events.
• Supervise other employees and train team members.
• Determine and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phones, forward messages and respond to inquiries.
• Greet visitors and direct them to appropriate contacts.
• Set up and maintain manual and computerized filing systems.
• Prepare reports and manage contracts.
• Communicate with management, union officials and HR consultants.
• Plan, organize, direct, and evaluate daily operations.

Skills

Fluent English

Multitasking

Communication skills

Teamwork

Reliability

Organizational skills

Client focus

Education

College/CEGEP diploma (1–2 years)

Tools

MS Excel

MS Office

MS PowerPoint

MS Word

Database software

Accounting software

Electronic scheduler

MS Windows

Job description

Pederson’s Rental Ltd based in 570 East Kent Avenue South, Vancouver, BC V5X 4V6 is inviting applications from suitable candidates for the position of Administrative assistant – office who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Early Morning and Morning.

Employer Name: Pederson’s Rental Ltd
Position: Administrative assistant – office
No. of vacancies: 1
Salary: $27.50 hourly / 40 hours per week
Employment type: Permanent employment, Full time
Location: 570 East Kent Avenue South, Vancouver, BC V5X 4V6

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be expected to supervise other employees.
• The candidate will be expected to train other employees.
• The candidate must determine and implement office procedures and routines.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate must respond to employee inquiries and complaints.
• The candidate will be expected to oversee the preparation of reports.
• The candidate must manage contracts.
• The candidate will be required to communicate with management, union officials, and human resource consultants.
• The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a one-year to two-year programme, or equivalent experience, as well as business/corporate communications.
• The ideal candidate will have at least 3 to 5 years of experience in a related industry.
• The candidate must be able to supervise 1 to 2 people.
• The candidate must be able to multitask.
• The candidate should be client focused.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.

Work setting

• The candidate must work in a retail/wholesale establishment/distribution centre.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with Electronic scheduler, Database software, Accounting software, MS Excel, MS Office, MS PowerPoint, MS Word, and MS Windows.

Technical terminology

• The candidate must be familiar with financial and business terminology.

Area of specialization

• The candidate must be familiar with Correspondence, Reports and Records, Contracts, Invoices, and Charts, tables, graphs, and diagrams.

Additional information

Security and safety

• The candidate must be bondable.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.
• The candidate will be expected to manage a large workload.
• Health and Long term benefits will be provided to the selected candidate.
• Under Health Benefits, the selected candidate will receive Dental plan and Health care plan.
• Under Long Term Benefits, the selected candidate will receive Life insurance.