Administrative assistant

Tobermory; Surrey; On-site; CAD 25,000 - 36,000; Full time

Job summary

Green Canada Constructions Ltd., based in Surrey, BC, invites applications for an Administrative Assistant who is self-motivated with strong interpersonal skills. This permanent, full-time position offers day, evening and morning shifts and starts as soon as possible.

The role involves typing and proofreading forms, scheduling appointments, handling phones, maintaining filing systems, coordinating travel, preparing reports, and supporting office procedures.

Qualifications

• Fluent in English.
• Minimum qualification: Secondary (high) school graduation certificate.
• 1–2 years of related experience preferred.
• Strong interpersonal and teamwork skills.
• Organized and flexible with good time management.
• Punctual, accountable and ethical.
• Excellent written and oral communication.
• Able to multi-task and work independently or in a team.
• Capable of handling sensitive information.

Responsibilities

• Type and proofread forms and documents.
• Schedule and confirm appointments.
• Devise and implement office procedures and routines.
• Answer phones and forward calls and messages.
• Respond to electronic inquiries.
• Gather data and statistics.
• Order office supplies and manage inventory.
• Open and distribute mail and coordinate information flow.
• Arrange travel and related itineraries.
• Set up and maintain filing systems (manual and electronic).
• Greet visitors and direct to contacts or service areas.
• Supervise and train other employees.
• Update and maintain databases and policies.

Skills

English fluency

Time management

Organizational skills

Microsoft Office

Communication skills

Team player

Attention to detail

Customer service

Problem solving

Education

Secondary school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Publisher

Job description

Green Canada Constructions Ltd. based in Surrey, BC is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening and Morning.

Employer Name: Green Canada Constructions Ltd.
Position: Administrative assistant
No. of vacancies: 1
Salary: $22.00 hourly for 32 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Surrey, BC

• The candidate will be in charge of typing and proofreading forms and other documents.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be in charge of gathering data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate will be in charge of arranging travel, related itineraries, and making reservations.
• The candidate will be in charge of set up and maintain manual and computerised data filing systems.
• The candidate will be required to greet people and direct them to contacts or service areas.
• The candidate will be expected to supervise other employees.
• The candidate will be expected to train other employees.
• The candidate should keep the databases in check and update them regularly.
• The candidate will be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate will be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
• The candidate will be responsible for keeping office reports and records.
• The candidate will be required to handle office correspondence independently.
• The candidate will be required to assist in the preparation of regularly scheduled reports.
• The candidate will be required to update and maintain office policies and procedures.
• The candidate will be required to provide administrative support to ensure efficient operation of office.
• The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
• The candidate must follow all relevant company procedures and policies.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should be organized and flexible in nature.
• The candidate should be punctual.
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate should give importance to values and ethics.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should have excellent oral and written communication.
• The candidate should be energetic with a positive attitude.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate must be capable of acting on their own initiative.
• The candidate should have excellent customer service skills.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
• The candidate must be able to work with sensitive information.
• The candidate will be in charge of handling confidential information.
• The candidate should be client focused.
• The candidate should be bondable and easily communicate.
• The candidate should have strong critical thinking skills and knowledge of analytics.
• The candidate should have excellent problem solving skills.
• The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Work Conditions and Physical Capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.