Personal assistant – office

Tobermory; Victoria; On-site; CAD 28,000 - 40,000; Full time

Job summary

STARLINE WINDOWS LTD., located at 2920 Ed Nixon Terrace, Langford, BC V9B 0B2, is seeking applications for the Personal assistant – office role. This permanent, full-time position offers $25.00 hourly for a 40-hour week and requires multitasking and strong interpersonal skills.

The role includes organizing daily operations, scheduling appointments, handling correspondence, basic bookkeeping, and liaising with management, HR, and the marketing team.

Qualifications

• Fluent in English with strong written and spoken communication.
• High school graduation certificate required.
• 1–2 years of related experience preferred.
• Ability to multitask and stay organized under pressure.
• Strong time management and reliability.

Responsibilities

• The candidate must assist with staff consultation and grievance procedures.
• The candidate must evaluate daily operations.
• The candidate must open and distribute mail and other materials.
• The candidate must plan and organize daily operations.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must liaise with management, union officials, and HR consultants.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry tasks.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate will be responsible for performing basic bookkeeping tasks.

Skills

Fluent English

Multitasking

Excellent communication

Well-organized

Team player

Time management

Accountable

Dependable

Education

High school diploma

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Simply Accounting

Google Drive

Data administration

Job description

Employer Name: STARLINE WINDOWS LTD
Position: Personal assistant – office
No. of vacancies: 1
Salary: $25.00 hourly / 40 hours per week
Employment type: Permanent employment, Full-time
Location: 2920 Ed Nixon Terrace, Langford, BC V9B 0B2

STARLINE WINDOWS LTD., situated in 2920 Ed Nixon Terrace, Langford, BC V9B 0B2, is seeking applications for the job position of Personal assistant – office who are enthusiastic and possess excellent interpersonal skills. The selected applicant must join and assume their responsibilities at the earliest. The employer is offering a permanent or full-time position. The shift timings for this position include the Overtime, Morning, Day, Evening and Weekend.

• The candidate must assist with staff consultation and grievance procedures.
• The candidate must evaluate daily operations.
• The candidate must open and distribute mail and other materials.
• The candidate must plan and organize daily operations.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must liaise with management, union officials, and HR consultants.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry tasks.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate will be responsible for performing basic bookkeeping tasks.

Job Requirements

• The candidate should be fluent in the English language.
• The candidate must have a certificate of Secondary (high) school graduation.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate must have excellent oral and written communication skills.
• The candidate must be well-organized.
• The candidate should be a good team player.
• The candidate must have excellent time management skills.
• The candidate must be accountable.
• The candidate should be dependable.

Work setting

The candidate must work in construction and business services.

Computer and technology knowledge

• The candidate must be knowledgeable about MS Excel,MS Outlook,MS PowerPoint,MS Windows,MS Word,Database software,Simply Accounting, Google Drive and Data administration.

Area of specialization

• The candidate must specialize in the area of correspondence, reports and records, contracts, invoices and business process management.
• Under Health benefits, the selected candidate will receive a Healthcare plan that covers their medical and surgical expenses.