Administrative assistant | LMIA approved

Tobermory; Vancouver; On-site; CAD 51,000 - 55,000; Full time

Benefits offered by this job

Commission

Group insurance

Paid time off

Parking facilities

Job summary

8817421 CANADA INC in Vancouver, BC is seeking an Administrative Assistant for permanent full-time employment on the day shift. The candidate will join immediately, with LMIA approval in place for this position.

The role requires strong interpersonal skills, English fluency, and 1–2 years of related experience. Knowledge of Google Docs, MS Office, and Workday is preferred; Mandarin is a plus. The position offers long-term stability and growth within a supportive team.

Qualifications

• Fluent in English (oral and written).
• 1–2 years of related experience preferred.
• Mandarin is a plus.
• Excellent communication and organizational skills.

Responsibilities

• Develop and implement office policies and procedures.
• Record and prepare minutes of meetings.
• Schedule and confirm appointments.
• Manage contracts and payroll administration.
• Greet visitors and direct them appropriately.
• Provide excellent customer service.
• Collaborate with Marketing to communicate messages to the field.
• Supervise office and volunteer staff.

Education

College/CEGEP or equivalent experience

Tools

MS Excel

MS Outlook

MS Word

MS PowerPoint

Google Docs

SharePoint

Workday

MS Office

Adobe Acrobat Reader

Email / Electronic mail

Job description

8817421 CANADA INC is located at Vancouver, BC. The company is currently looking for applications for the role of Administrative assistant. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The open positions are for Permanent employment or Full time job. The candidate must work on the day shift. The LMIA (Labour Market Impact Assessment) has granted approval for the Administrative assistant position.

Employer Name: 8817421 CANADA INC
Position: Administrative assistant
No. of vacancies: 1
Salary: $26.00 hourly / 37.5 hours per week
Employment type: Permanent employment, Full time
Location: Vancouver, BC

• The candidate must develop and implement policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must manage contracts.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be responsible for overseeing the preparation of reports.
• The candidate must advise senior management.
• The candidate must respond to employee inquiries and complaints.
• The candidate must order office supplies and keep inventory.
• The candidate will be responsible for organizing staff consultation and grievance procedures.
• The candidate will be responsible for overseeing payroll administration.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must provide excellent customer service.
• The candidate must collaborate with the marketing department to understand and communicate marketing messages to the field.
• The candidate must supervise both office and volunteer staff.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have College/CEGEP or equivalent experience.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• Fluency in Mandarin language is an asset.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organized and flexible in nature.
• The candidate should be a good team player.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate should be reliable.
• The candidate must have excellent time management skills.
• The candidate must be adaptable.
• The candidate must be a quick learner.

Computer and technology knowledge

• The candidate must be familiar with Google Docs, Workday, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, SharePoint,Social Media,MS Office,Adobe Acrobat Reader andElectronic mail.

Area of specialization

• The candidate must be knowledgeable about reports and records and invoices.

Transportation/travel information

• The candidate must have their own transportation.

Work conditions and physical capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work in fast-paced busy environment.??? Wait we need correct
• tags. Let's correct:
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.
• The candidate will be expected to manage a large workload.
• The candidate must be able to work with minimal supervision.
• Financial and Other benefits will be provided to the selected candidate.
• Under Financial benefits, the selected candidate will receive Commission andGroup insurance benefits.
• In addition to the Financial benefits mentioned above, the selected candidate will receive Paid time off (volunteering or personal days) and Parking facilities.