Administrative Assistant (Intermediate)

T-Net British Columbia; Vancouver; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

An innovative materials start-up in Vancouver is seeking an organized Administrative Professional to support departmental operations and finance coordination. The ideal candidate has over 5 years of experience in administrative roles, strong communication skills, and proficiency in Microsoft Office Suite. This hybrid position offers a competitive salary of approximately $55,000 - $65,000 with benefits, in a collaborative team environment.

Benefits

Competitive salary and benefits

Opportunities for professional development

Employee stock-option award plan

Wellness benefits

Training opportunities

Qualifications

• 5+ years experience in an administrative role.
• Finance or communications support experience is an asset.

Responsibilities

• Provide day-to-day administrative support to departmental staff.
• Assist with basic financial processes such as tracking expenses and processing invoices.
• Draft, proofread, and distribute internal communications.

Skills

Strong written and verbal communication skills

Excellent organizational and time management skills

Proficient in Microsoft Office Suite

Superior interpersonal skills

High attention to detail

Education

Post secondary education

Tools

Microsoft Office Suite

Financial systems

Job description

A2O Advanced Materials Inc. is an emerging Vancouver-based advanced materials start-up that has developed a unique technology that transforms how industry uses adhesion. It is a platform technology based on amine-functionalized polymers that uniquely combines adhesion, self-healing, and reversibility. This novel class of high-performance materials presents limitless opportunities for global industries such as transportation, energy, and manufacturing to make better products more efficiently - without creating waste or harmful byproducts. As a small company, we are looking for a proactive, talented individual who is willing to roll up their sleeves to get the job done on time and with accuracy.

This role requires a resourceful and organized individual who can manage multiple priorities, maintain confidentiality, and support cross-functional teams to ensure smooth and efficient office operations. The successful candidate will have a solid foundation in handling administrative duties with accuracy and efficiency, with strengths in finance coordination and internal and external communications. You will bring strong organizational skills, reliability, and a collaborative approach to the team and will support day-to-day administrative tasks while assisting with basic financial processes such as tracking expenses and processing invoices. With clear communication skills and attention to detail, you will help keep office operations running smoothly, contributing to a more efficient and connected workplace.

Responsibilities

• Administrative Support: Provide day-to-day administrative support to departmental staff and leadership. Schedule meetings, prepare agendas, take minutes, and follow up on action items. Manage calendars, travel arrangements, and expense reports. Assist with planning team building and other social gatherings. Maintain office files, records, and documentation with accuracy and confidentiality.

Finance Coordination

• Assist with basic financial processes such as tracking expenses, processing invoices, and coordinating with the finance team to ensure timely reporting and documentation. Track budgets, expense reporting, and invoice processing. Coordinate with the finance team for procurement, vendor payments, and reconciliation.

Communications

• Draft, proofread, and distribute internal communications, reports, memos, and newsletters. Coordinate with marketing or communications to support internal and external messaging and branding. Assist with the management of social media and communication platforms. Serve as a point of contact for internal staff, clients, and vendors, ensuring professional and timely responses.

Qualifications

Education and Experience

• Post secondary education with 5+ years experience in an administrative role. Finance or communications support experience is an asset.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with financial systems, social media and communications tools.

Soft Skills

• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Superior interpersonal skills.
• High attention to detail and discretion with confidential information.
• Team player with the ability to work independently.

What We Offer

• Competitive salary and benefits.
• Opportunities for professional development.
• A supportive and collaborative team environment.
• Hybrid role with occasional onsite requirements.

What We Offer to You

• Join an awesome team that will respect and inspire you.
• Hybrid, full-time position, with the option to work at 0.8 FTE (salary will be prorated accordingly).
• Competitive Salary based on experience ~$55,000 - $65,000 per year.
• Employee stock-option award plan.
• Wellness benefits.
• Training opportunities.

How to Apply

A2O Advanced Materials values diverse perspectives and encourages those from traditionally underrepresented groups to apply. A highly competitive total compensation package will be offered to the successful candidates. Come and join this exciting opportunity and help us change the world.

Response Information

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