Administrative Assistant II

Placements24; Kimberley; Hybrid; CAD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Career development

Positive team environment in Kimberley

Pension fund

Generous leave

Modern office facilities

Job summary

WhatJobs Direct is seeking an Administrative Assistant II in Kimberley for a hybrid role combining on-site collaboration with remote work. You will support a team with calendars, correspondence, filing, travel, and document preparation in a well-established organization.

Ideal candidates will have at least 3 years of admin experience, strong English communication, and exceptional organizational skills. Hybrid work, competitive benefits, and career development opportunities are offered.

Qualifications

• Minimum of 3 years of administrative assistant experience.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal English communication.
• Excellent organizational and time-management skills.
• Able to multitask and prioritize in a dynamic environment.
• Experience in a hybrid office setting.
• Proactive problem-solving with independence and teamwork.

Responsibilities

• Manage complex calendars and schedule appointments for multiple team members.
• Coordinate meeting logistics including room bookings and virtual conferencing.
• Handle incoming and outgoing communications professionally.
• Maintain organized electronic and physical filing systems.
• Prepare and edit documents, reports, and presentations.
• Assist with travel arrangements and expense reporting.
• Manage office supplies and inventory.
• Support onboarding of new team members with administrative tasks.
• Assist with data entry and maintaining databases.

Skills

Communication

Organization

Time management

Attention to detail

Hybrid experience

Independent & collaborative work

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

About the Role Our client, WhatJobs Direct, is seeking a proficient and organized Administrative Assistant II to join their team in Kimberley . This role offers a Hybrid working arrangement, blending on-site collaboration with remote flexibility, providing an optimal work-life balance. You will be responsible for providing comprehensive administrative support to a team of professionals, managing a variety of tasks to ensure operational efficiency. Duties include scheduling, correspondence management, record keeping, and general office support. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a meticulous approach to their work. This is a fantastic opportunity for an experienced administrative professional to contribute to a well-established organization in Kimberley , supporting critical business functions.

Key Responsibilities

• Manage complex calendars and schedule appointments for multiple team members.
• Coordinate meeting logistics, including room bookings, virtual conferencing setup, and catering.
• Handle incoming and outgoing communications efficiently and professionally.
• Maintain organized filing systems, both electronic and physical.
• Prepare and edit documents, reports, and presentations with accuracy.
• Assist with travel arrangements and expense reporting.
• Manage office supplies and inventory, ensuring availability.
• Provide general administrative support and assistance to staff.
• Support the onboarding of new team members with administrative tasks.
• Assist with data entry and maintaining databases.

Requirements

• Minimum of 3 years of experience in an administrative assistant role, preferably at a Level II or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills in English.
• Excellent organizational and time-management skills.
• Ability to multitask effectively and prioritize tasks in a dynamic environment.
• Detail-oriented with a high level of accuracy.
• Experience working in a Hybrid office environment.
• Proactive problem-solving attitude.
• Ability to work independently and collaboratively.

Benefits

• Competitive salary and comprehensive benefits package.
• Flexible Hybrid work model.
• Opportunities for career advancement and professional development.
• A positive and supportive team environment in Kimberley .
• Pension fund participation.
• Generous annual leave.
• Access to modern office facilities and technology.