Administrative Coordinator - Hybrid Role

Placements24; Kimberley; Hybrid; CAD 10,000 - 15,000; Full time

Benefits offered by this job

Health and wellness benefits

Hybrid work model

Professional growth opportunities

Paid time off

Job summary

WhatJobs Direct in Kimberley, ZA is seeking an Administrative Coordinator to join their team on a hybrid basis. The role focuses on keeping daily operations smooth, coordinating schedules, handling communications, and supporting multiple departments with precision and timeliness.

You will contribute to an organized, efficient working environment, combining independence with teamwork and a positive, proactive attitude. A detail‑oriented professional with strong MS Office skills will thrive here.

Qualifications

• Proven experience in an administrative support role in a busy office.
• Excellent written and verbal communication with a professional demeanor.
• Proficiency in Microsoft Office Suite and general tech literacy.

Responsibilities

• Provide essential administrative support to office staff and management, ensuring efficient workflow.
• Manage and coordinate schedules, appointments, and meetings, optimizing time management.
• Handle correspondence including emails, mail, and phone calls, ensuring timely responses.
• Maintain organized filing systems, both physical and digital.
• Assist in the preparation of reports, presentations, and other documents, ensuring accuracy.
• Coordinate office supplies and inventory to ensure availability.
• Support the organization and execution of internal and external meetings.
• Act as a point of contact for inquiries, providing professional assistance.
• Assist with travel arrangements and expense reporting as needed.
• Uphold company policies and procedures, ensuring compliance in all tasks.

Skills

Strong organizational skills

Excellent communication

Microsoft Office Suite

Time management

Team player

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, WhatJobs Direct, is seeking a meticulous and proactive Administrative Coordinator to join their team in Kimberley, Northern Cape, ZA. This hybrid role offers a blend of in-office collaboration and remote flexibility, allowing you to contribute effectively while maintaining a healthy work-life balance. The ideal candidate is highly organized, possesses excellent communication skills, and has a keen eye for detail. You will play a crucial role in ensuring the smooth operation of daily administrative functions, supporting various departments, and contributing to a positive and productive work environment. This is an excellent opportunity for a driven individual looking to grow their career in a supportive and dynamic setting. We are committed to fostering an inclusive workplace where all employees feel valued and empowered. Your contributions will directly impact the efficiency and success of our operations in Kimberley. This role requires a professional who can adapt to varying work arrangements and consistently deliver high-quality administrative support. We aim to build a strong team that can navigate the modern workplace effectively, combining personal autonomy with team cohesion. Embrace this chance to make a significant impact in a vital administrative capacity.

Key Responsibilities

• Provide essential administrative support to office staff and management, ensuring efficient workflow.
• Manage and coordinate schedules, appointments, and meetings, optimizing time management.
• Handle incoming and outgoing correspondence, including emails, mail, and phone calls, ensuring timely responses.
• Maintain organized filing systems, both physical and digital, for easy access to information.
• Assist in the preparation of reports, presentations, and other documents, ensuring accuracy.
• Coordinate office supplies and manage inventory to ensure availability.
• Support the organization and execution of internal and external meetings.
• Act as a point of contact for internal and external inquiries, providing professional assistance.
• Assist with travel arrangements and expense reporting as needed.
• Uphold company policies and procedures, ensuring compliance in all administrative tasks.

Requirements

• Proven experience in an administrative support role, preferably in a busy office environment.
• Strong organizational and multitasking abilities, essential for managing diverse responsibilities.
• Excellent verbal and written communication skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work effectively both independently and as part of a team.
• Familiarity with office equipment and basic troubleshooting.
• High attention to detail and commitment to accuracy.
• Must be able to commit to a hybrid work schedule, balancing office and remote days in Kimberley, Northern Cape, ZA.
• A positive attitude and a strong work ethic.
• High school diploma or equivalent required; further education or certification is a plus.

Benefits

• Competitive salary reflecting your skills and experience.
• Health and wellness benefits package.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.
• Paid time off and public holidays.
• Hybrid work model offering flexibility and work-life integration.
• Access to modern office facilities and technology.