Executive Personal Assistant

Placements24; Kimberley; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, vision insurance

Professional development

Competitive executive salary and bonus

Job summary

Placements24 is seeking an Executive Personal Assistant in Kimberley to provide comprehensive support to a senior executive. The role requires discretion, superb organization, and the ability to anticipate needs in a fast-paced environment.

You will manage calendars and travel, prepare documents, handle communications, and coordinate events, with a hybrid work model offering flexibility.

Candidates should have extensive executive support experience and strong MS Office skills.

Qualifications

• Extensive experience as an Executive Personal Assistant.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time-management abilities.
• Strong written and verbal communication.
• Discretion, adaptability and proactive problem-solving.
• Ability to manage complex schedules and travel logistics.

Responsibilities

• Manage and optimize the executive's complex calendar and travel.
• Screen and prioritize emails and calls.
• Prepare and edit correspondence, reports and presentations.
• Arrange domestic and international travel, visas, and accommodations.
• Handle confidential information with discretion.
• Organize events and special projects as needed.

Skills

Org. & time management

Communication skills

Discretion & adaptability

Multitasking under pressure

Professional demeanor

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly discreet and efficient Executive Personal Assistant to provide comprehensive support to one of their key executives in Kimberley . This role demands exceptional organizational skills, the ability to anticipate needs, and a proactive approach to managing a demanding schedule and complex logistical requirements. The successful candidate will be a trusted partner, managing diverse administrative tasks with professionalism and integrity. This is a challenging yet rewarding opportunity to make a significant impact supporting leadership in Kimberley .

Key Responsibilities

• Manage and optimize the executive's complex calendar, including scheduling meetings, appointments, and travel.
• Screen and prioritize communications, including emails and phone calls.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Handle confidential information with the utmost discretion and maintain professional relationships.
• Organize and manage events, meetings, and special projects as assigned.

Requirements

• Extensive experience as an Executive Personal Assistant or in a similar high-level support role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills.
• Outstanding written and verbal communication skills, with a professional demeanor.
• Ability to multitask, prioritize effectively, and work under pressure.
• Discretion, adaptability, and a proactive problem-solving attitude.

Benefits

• Competitive executive salary and potential performance bonuses.
• Hybrid work model offering flexibility in a Kimberley -based role.
• Comprehensive medical, dental, and vision insurance.
• Opportunities for professional development and exposure to executive-level operations.
• A supportive environment that values trust and efficiency.