Administrative Assistant - Legal Department

Placements24; Kimberley; Vor Ort; CAD 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Medical aid

Professional development

Study leave assistance

Team-building activities

Zusammenfassung

Placements24 in Kimberley, Canada is seeking an Administrative Assistant to support our busy legal department. The role focuses on managing correspondence, organizing case files, scheduling, and providing vital administrative support.

The ideal candidate has 2–3 years of relevant experience, strong MS Office skills, and an ability to handle confidential information with discretion. A legal secretary certificate is a plus.

Qualifikationen

• 2–3 years of Administrative Assistant experience, preferably in a legal setting.
• Proficiency in Microsoft Office Suite and legal practice management software is a plus.
• Strong organizational and time-management skills with attention to detail.

Aufgaben

• Provide comprehensive administrative support to legal practitioners and paralegals.
• Manage and organize legal case files, ensuring documents are current and properly filed.
• Schedule appointments, court dates, and client meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Prepare legal documents, pleadings, and other forms as directed.
• Maintain and update the firm's client database and contact lists.
• Answer and direct phone calls, take messages, and handle general inquiries.
• Assist with billable hours tracking and invoice preparation.
• Coordinate with court clerks and external parties as necessary.
• Maintain office supplies and general organization.

Kenntnisse

Administrative experience

Organization

Communication

Ausbildung

High school diploma or equivalent

Legal secretary certificate

Paralegal training

Tools

Microsoft Word

Excel

Outlook

Legal practice management software

Jobbeschreibung

About the Role

Our client, a reputable legal firm, is seeking a detail-oriented and proactive Administrative Assistant to support their busy legal department in **Kimberley**. This role is essential for ensuring the smooth day-to-day operations of the legal team, managing correspondence, organizing case files, and providing crucial administrative support. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a meticulous approach to task management. This is a fantastic opportunity to gain valuable experience within a professional legal environment in **Kimberley**.

Key Responsibilities

• Provide comprehensive administrative support to legal practitioners and paralegals.
• Manage and organize legal case files, ensuring all documents are current and properly filed.
• Schedule appointments, court dates, and client meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Prepare legal documents, pleadings, and other legal forms as directed.
• Maintain and update the firm's client database and contact lists.
• Answer and direct phone calls, take messages, and manage general inquiries.
• Assist with billable hours tracking and invoice preparation.
• Coordinate with court clerks and other external parties as necessary.
• Ensure office supplies are maintained and manage general office organization.

Requirements

• A minimum of 2-3 years of experience as an Administrative Assistant, preferably within a legal setting in **Kimberley**.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software is a significant advantage.
• Excellent organizational and time-management skills, with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• A proactive approach to tasks and the ability to work independently.
• Team player mentality with good interpersonal skills.
• Familiarity with legal terminology and court procedures is a plus.
• High school diploma or equivalent; a legal secretary certificate is beneficial.
• Ability to manage multiple tasks and meet deadlines effectively.

Benefits

• Our client offers a competitive salary, commensurate with experience, and a supportive benefits package.
• This includes medical aid and opportunities for professional development within the legal field.
• Working in **Kimberley**, employees will enjoy a professional work environment with a dedicated team.
• We are committed to providing a platform for our administrative staff to grow and develop their skills.
• Additional benefits may include study leave assistance and regular team-building activities.