Administrative Assistant - Human Resources

Placements24; Kimberley; Hybrid; CAD 15,000 - 20,000; Full time

Benefits offered by this job

Hybrid work model

Professional environment

HR experience in HR dept

Job summary

Placements24 is seeking an Administrative Assistant to support the HR department in Kimberley. This hybrid role focuses on recruitment, employee records, and onboarding, requiring strong organizational skills and a discreet, professional approach. You will interact with employees and coordinate HR processes in a dynamic environment.

The role offers hybrid work flexibility and the opportunity to gain valuable HR administrative experience within a professional setting in Kimberley, Northern Cape.

Qualifications

• Experience providing administrative support, preferably in HR.
• Strong organizational and time-management abilities with multitasking capacity.
• High discretion and confidentiality are essential.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and familiarity with HRIS is a plus.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in record-keeping.
• Professional and approachable demeanor.
• Familiarity with Kimberley business environment is a plus.

Responsibilities

• Provide comprehensive administrative support to the HR team.
• Manage and maintain employee records with confidentiality.
• Assist with recruitment: post openings, screen applicants, schedule interviews.
• Coordinate onboarding of new hires and prepare orientation materials.
• Handle HR inquiries and direct employees to resources.
• Schedule HR meetings and maintain department calendars.
• Assist in HR reports and presentations.
• Maintain physical and digital HR filing systems respecting data protection rules.
• Support employee engagement initiatives and events.
• Process HR documents such as leave requests and performance reviews.

Skills

Administrative support

Organizational skills

Multitasking

Discretion

Communication

MS Office

HRIS knowledge

Team player

Tools

Microsoft Office Suite

HRIS systems

Job description

About the Role

Our client, a growing enterprise, is seeking a dedicated Administrative Assistant to support their Human Resources department in Kimberley. This hybrid role is essential for ensuring the efficient operation of HR functions, including recruitment, employee records, and onboarding processes. The ideal candidate will possess excellent organizational skills, a high level of discretion, and strong communication abilities. This position offers a fantastic opportunity to contribute to the employee lifecycle and gain valuable HR administrative experience within a professional setting in Kimberley, Northern Cape, with the flexibility of a hybrid work model.

Key Responsibilities

• Provide comprehensive administrative support to the Human Resources team.
• Manage and maintain employee records, ensuring accuracy and confidentiality.
• Assist with the recruitment process, including posting job openings, screening applications, and scheduling interviews.
• Coordinate the onboarding of new employees, preparing necessary documentation and orientation materials.
• Handle HR-related inquiries from employees, providing information and directing them to appropriate resources.
• Schedule HR meetings and maintain HR department calendars.
• Assist in the preparation of HR reports and presentations.
• Manage HR filing systems, both physical and digital, ensuring compliance with data protection regulations.
• Support with employee engagement initiatives and event coordination.
• Process HR-related documentation, such as leave requests and performance reviews.
• Ensure a welcoming and professional environment for all employees interacting with HR.
• Assist with other HR administrative tasks as required by the department.

Requirements

• Proven experience as an Administrative Assistant, preferably with experience supporting an HR department.
• Excellent organizational and time-management skills, with the ability to multitask.
• High level of discretion and confidentiality is essential.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems knowledge is a plus.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in record-keeping.
• A professional and approachable demeanor.
• Familiarity with the local business environment in Kimberley, Northern Cape.

Benefits

• Competitive salary and benefits package.
• Hybrid work model offering flexibility.
• Opportunity to gain significant HR experience in Kimberley.
• Supportive team environment.
• Contribution to vital employee support functions within the organization.