Administrative Assistant (12-Month Contract)

BGO group; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading real estate investment management firm in Toronto is seeking an experienced Administrative Assistant to support a dynamic team. The role requires strong organizational skills and proficiency in Microsoft Office. Ideal candidates have 2+ years of administrative experience and a proactive attitude. This position offers competitive compensation and opportunities for career advancement.

Benefits

Competitive compensation

Comprehensive benefits package

Opportunities for career advancement

Collaborative team environment

Qualifications

• 2+ years of experience in an administrative/support role in a professional office environment.
• Experience in real estate is an asset.
• Proficient in Microsoft Office.

Responsibilities

• Provide day-to-day administrative support to a dynamic team.
• Maintain and manage complex calendars for senior team members.
• Schedule and coordinate internal and external meetings.
• Process vendor invoices in collaboration with Finance teams.
• Assist with travel arrangements.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Microsoft Office skills

Education

Post-secondary degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Overview

Job Category: Investment Management

Requisition Number: ADMIN003161

Posted: September 18, 2025

• Full-Time
• On-site

Locations

Toronto, ON M5J0B6, CAN

Description

Who We Are: BGO is a leading, global real estate investment management advisor, real estate lender, and a globally recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BGO is a part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bgo.com.

The Opportunity

We are seeking a proactive, detail-oriented Administrative Assistant to support a high performing Canadian Commercial Real Estate Portfolio Management team, reporting to the Portfolio Manager. The successful candidate will be highly organized, professional, and capable of managing a variety of administrative and operational tasks in a fast-paced environment - ideally bringing experience and interest in Commercial Real Estate to the role. This role plays a key part in ensuring the team\'s day-to-day operations run efficiently and will contribute to the team’s continued success. The role will be based out of 1 York, Toronto, and the successful candidate is expected to be in the office 4 days a week on average.

What you will do

• Provide day-to-day administrative support to a dynamic team of commercial real estate professionals
• Maintain and manage complex calendars of senior team members; scheduling meetings and appointments across multiple time zones
• Schedule and coordinate internal and external meetings, including room bookings, calendar invites and document preparation, as needed
• Act as a key liaison with internal departments on administrative and process-related matters
• Process vendor invoices in collaboration with Finance teams
• Assist with travel arrangements, including booking flights, hotels, and ground transportation
• Prepare and submit expense reports in a timely and accurate manner
• Support onboarding logistics for new team members
• Perform various other duties as delegated or assigned including support for special projects and transactions. Take initiative and find new ways to add value and create efficiencies

Who You Are

• Experienced: Post-secondary degree or equivalent, with 2+ years of experience in an administrative / support role in a professional office environment. Experience in real estate is an asset
• Organized: Strong time management skills with the ability to manage multiple tasks and prioritize competing deadlines
• Detail-Oriented: High level of accuracy and attention to detail in written work and scheduling
• Professional: Able to communicate effectively and professionally, both verbally and written; confident interacting with members of the organization at all levels and able to develop cooperating working relationships
• Tech-Savvy: Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams. Comfortable learning new platforms (ex. Yardi, Concur, Sharepoint)
• Team Player: Positive attitude with a willingness to take initiative and support others as needed

What We Offer

• Exposure to a leading real estate platform with opportunities for career advancement
• A collaborative and high-performing team environment
• Competitive compensation and comprehensive benefits package designed to support your overall well-being
• A strong culture rooted in our values : Together We Win, Do the Right Thing, Be the Change, and Focus on What Matters – guiding how we work, collaborate, and achieve success
• A dynamic, inclusive workplace where your ideas are encouraged and innovation is celebrated