Administrative Assistant

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 45,000 - 55,000; Full time

Job summary

A regional health authority in Winnipeg is looking for an Administrative Assistant to provide essential administrative support within the health services. Applicants should have at least five years of related experience, proficiency in Microsoft Office, and efficient organizational skills. The role involves coordinating meetings, maintaining databases, and supervising junior staff. A high school diploma and applied office skills training are essential.

Qualifications

• Five years directly related experience required.
• Previous healthcare experience preferred.
• Experience scheduling and coordinating meetings required.
• Experience recording and preparing minutes and agendas required.
• Experience maintaining spreadsheets and databases required.

Responsibilities

• Provide administrative support for health services.
• Organize, assign, and supervise the work of junior employees.
• Compose correspondence on behalf of senior Directors/Managers.

Skills

Typing speed 65 wpm

Proficiency with Microsoft Office

Ability to organize work

Composing correspondence

Education

Complete high school education, Manitoba Standards

Formal training in applied office skills

Tools

Microsoft Office Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Requisition ID: 389036

Position Number: 20001117

Posting End Date: October 2, 2025

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services -Winnipeg Community

Department / Unit: Community Area Downtown

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date - End Date: 10/06/2025 - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Not Applicable

Experience

• Five years directly related experience required.
• Previous healthcare experience preferred.
• Experience scheduling and coordinating meetings required.
• Experience recording and preparing minutes and agendas.
• Experience maintaining spreadsheets and databases.
• Experience with email and computerized calendars.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Formal training in applied office skills is required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Typing speed 65 wpm.
• Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Ability to compose correspondence on behalf of senior Directors/Managers.

Physical Requirements

• Required to work for long periods of time at a computer.

This term position may end earlier as outlined in your employee handbook.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.