administrative assistant

ARCHITECTURE PANEL Inc.; White Rock; On-site; CAD 42,000 - 52,000; Full time

Job summary

ARCHITECTURE PANEL Inc. is seeking an on-site administrator to support daily operations and information flow within the team. The role involves handling calls, organizing data, and guiding visitors to the appropriate contacts.

The ideal candidate has a secondary school certificate, 1–2 years of experience, and strong MS Office skills to maintain filing systems and databases. This is an on-site position with no remote work option.

Qualifications

• Secondary (high) school graduation certificate or equivalent experience.
• 1 year to less than 2 years of experience.
• On site (no remote option).

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Evaluate daily operations.
• Plan and organize daily operations.
• Answer telephone and relay calls and messages.
• Compile data, statistics and other information.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Perform data entry.
• Maintain and manage digital database.

Skills

Communication

Organizational skills

Problem-solving

Education

Secondary school graduation certificate

Tools

MS Excel

MS PowerPoint

MS Word

MS Office

Job description

• Secondary (high) school graduation certificate

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Plan and organize daily operations
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• MS Office