administrative assistant

HSB Engineering Inc.; Ajax; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Parking available

Job summary

HSB Engineering Inc. is seeking an on-site Operations Manager for Ajax, Ontario. The role requires a college or CEGEP level diploma and 2–3 years of experience. You will coordinate daily operations, supervise staff, manage budgets, and help shape recruitment strategies.

Proficiency with MS Excel, PowerPoint and Word is expected. You will develop procedures, maintain records, and ensure deadlines are met in a fast-paced environment. Parking is available for staff.

Qualifications

• College/CEGEP or other non-university certificate or diploma program of 3 months to less than 1 year is required.
• 2 years to less than 3 years of experience expected.
• Experience organizing seminars, coordinating operations, budgeting and staffing is preferred.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.

Skills

Multitasking

Flexibility

Organized

Team player

Accurate

Time management

Quick learner

Education

Non-university certificate/diploma (3 months to <1 year)

Tools

MS Excel

MS PowerPoint

MS Word

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Manage training and development strategies
• Compile data, statistics and other information
• Set up and maintain manual and computerized information filing systems
• Recruit and hire workers and carry out related staffing actions

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word

Area of specialization

• Financial statements
• Invoices

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Time management
• Quick learner

Benefits

Other benefits

• Parking available