administrative assistant

Your Dollar Store with More - Corporate Head Office; Salmon Arm; On-site; CAD 38,000 - 52,000; Full time

Job summary

Your Dollar Store with More - Corporate Head Office in Canada is seeking an Administrative Assistant to support daily operations on site. The role involves coordinating information flow, handling mail, scheduling, data entry, and customer service tasks in a retail/wholesale environment.

The candidate should have a 1–2 year college diploma or related certification and 1+ year of experience in a similar role, with strong MS Office skills and ability to work under pressure.

Qualifications

• College diploma or certificate in a related field is required.
• Secretarial and administrative support experience is expected.
• Ability to work in a fast-paced environment with tight deadlines.

Responsibilities

• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Skills

Soft skills

Multitasking

Organized

Team player

Excellent oral communication

Excellent written communication

Client focus

Reliability

Adaptability

Accountability

Efficiency

Attention to detail

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Administrative assistant and secretarial science, general

Tools

MS Excel

MS PowerPoint

MS Word

Electronic scheduler

Adobe Photoshop

Accounting software

Electronic mail

Point of sale system

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Administrative assistant and secretarial science, general

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Administrative assistant and secretarial science, general

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Retail/wholesale establishment/distribution centre

Responsibilities

• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• Electronic scheduler
• Adobe Photoshop
• Accounting software
• Electronic mail
• Point of sale system

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Client focus
• Reliability
• Adaptability
• Accountability
• Efficiency

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

Support for mature workers

• Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees