administrative assistant - office

Food Roll Sales (Niagara) Ltd; Niagara Falls; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health care plan

Job summary

Food Roll Sales (Niagara) Ltd is seeking a detail‑oriented Office Administrator to support daily operations at our Niagara Falls location.

The role requires 3–5 years of relevant experience, proficiency with Sage Accounting and MS Office, and the ability to manage data entry, billing, records, and customer communications. This is an on‑site position that values accuracy, reliability, and teamwork in a fast‑paced environment.

Qualifications

• Secondary school graduation or equivalent experience.
• 3–5 years of relevant experience.
• On-site work required.
• Proficient with Sage and MS Office.
• Experience with bookkeeping tasks and data entry.

Responsibilities

• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Perform basic bookkeeping tasks.
• Prepare bills of lading, invoices and other shipping documents.
• Manage accounts receivable.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Organized

Team player

Reliability

Multitasking

Flexibility

Work under pressure

Education

Secondary (high) school graduation certificate

or equivalent experience

Tools

Sage Accounting Software

MS Excel

MS Outlook

MS Word

Database software

Accounting software

MS Office

Adobe Acrobat Reader

Computerized bookkeeping system

Job description

• Secondary (high) school graduation certificate

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks
• Prepare bills of lading, invoices and other shipping documents
• Manage accounts receivable

Experience and specialization

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS Word
• Database software
• Accounting software
• MS Office
• Adobe Acrobat Reader
• Computerized bookkeeping system

Technical terminology

• Financial
• Business

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner

Benefits

Health benefits

• Health care plan