Office administrative assistant

Allingham Machining Inc.; Brampton; On-site; CAD 36,000 - 48,000; Full time

Job summary

Allingham Machining Inc. in Brampton seeks an organized Office Administrator to support daily operations and customer service. You will manage scheduling, correspondence, data entry, and inventory.

Relocation costs are covered by the employer. This permanent, full-time role requires attention to detail, the ability to multitask, and proficiency with MS Office. English is essential; schedule is 35–40 hours per week.

Qualifications

• Secondary school graduation certificate required.
• Experience is an asset.
• Strong communication and organizational skills.
• Proficient with MS Office and basic computer skills.
• Ability to work independently and meet deadlines.
• Shift or on-call availability as needed.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service

Skills

Excellent oral communication

Excellent written communication

Time management

Organized

Reliability

Multitask

Attention to detail

Flexibility

Judgement

Ability to work under pressure

Education

Secondary school graduation certificate

Tools

MS Excel

MS Outlook

MS Word

MS Windows

MS Office

Job description

• Education: Secondary (high) school graduation certificate
• Experience: Experience an asset

• Work Term: Permanent
• Work Language: English
• Hours: 35 to 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: Experience an asset

Work setting

• Relocation costs covered by employer

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office

Technical terminology

• Business

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Reliability
• Time management

Screening questions

• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?

Employment terms options

• Morning

Employment terms options

• Day