Administrative Assistant

J.D. Barnes Limited; Northwestern Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local firm is seeking a part-time receptionist in Northwestern Ontario. Responsibilities include greeting clients, answering phones, and managing clerical duties. Ideal candidates will possess strong organizational skills, proficiency in Microsoft Office, and excellent interpersonal communication abilities. Experience with accounting concepts and CRM is a plus.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook) required.
• Experience with invoicing and accounting software preferred.
• Ability to multitask and manage various clerical tasks.

Responsibilities

• Greet clients and guests at reception.
• Answer and direct phone calls.
• Handle various clerical tasks including filing and mail.

Skills

Communication skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Education

Knowledge of basic Accounting concepts

Tools

Timelinx

CRM software

Job description

The primary duties of this regular part-time position involves greeting clients and guests at reception and answering/directing phone calls. In addition, this position will be responsible for various clerical tasks such as mail/courier, schedule meetings, file maintenance, miscellaneous correspondence, invoices, preparing files folders for new jobs and entering job details into Timelinx and other projects/duties as assigned. The ideal candidate will demonstrate proficiency in Microsoft Office (particularly in Word, Excel and Outlook), high attention to detail, as well as excellent organizational and multi-tasking skills. A self-starter with a professional and positive friendly attitude and excellent interpersonal skills are required.

• Knowledge of basic Accounting concepts and Project Management, invoicing and accounting software (Timelinx) preferred and previous experience with CRM
• Proficient in Microsoft Office (Word, Excel and Outlook)
• Exceptional organizational skills, ability to multi-task
• Excellent communication and interpersonal skills
• Thorough and attention to detail