Administrative Assistant

Dougall Media; Northwestern Ontario; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local broadcast and multimedia company in Thunder Bay is looking for an Administrative Assistant to support its Directors and President. The role encompasses calendar management, correspondence handling, and providing organization in a friendly environment. Ideal candidates should possess strong organizational skills and previous experience in administrative roles. Join a supportive and community-focused team where your contributions will be valued.

Benefits

Barbeques

Staff development

Free event tickets

Exciting work environment

Qualifications

• 2+ years of experience in an administrative or secretarial role is an asset.
• Valid Ontario Driver's License required.
• Discrete & confidential behavior is necessary.

Responsibilities

• Calendar management and scheduling for Directors' Team.
• Answer calls and manage correspondence for Executive Team.
• Filing and document management.
• Take meeting minutes as requested.

Skills

Highly organized

Proficient in Microsoft Office Suite

Excellent written and verbal communication skills

Strong organizational and time-management abilities

Job description

Overview

Dougall Media, Thunder Bay's only locally owned broadcast / multimedia company, has an exciting opening as an Administrative Assistant in our Administration team. We are looking for an Administrative Assistant who will be in charge of keeping our Directors team and the company President, well organized and supported. Training will be provided, however, it is expected that you will have experience in this type of role. A great sense of humour, and a no-nonsense approach are assets that you can provide. Someone who has volunteered their time, and values community service will be a great fit with our company culture and family-oriented organization. A great attribute would be understanding various social media platforms as well.

The job description will be to assist the President and Senior Executives as required, and have a little fun while doing so. We offer unique company perks including barbeques, staff development, free event tickets, and an exciting work environment. If you are bored in your current executive role, and want to enjoy your working days, please tell us why we should hire you.

Primary duties

• Calendar management and scheduling for Directors' Team
• Answer calls and manage correspondence for Executive Team
• Filing and document management
• Take meeting minutes as requested
• Assist in coordinating meetings and travel arrangements (if needed)
• Support HR Coordinator and Administration team as needed
• Other duties as requested, especially those that support the Organizations Objectives.

Required credentials and skills

• Highly organized, resourceful, and able to learn quickly
• Discrete & confidential
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Ability to multitask and prioritize workload in a fast-paced environment
• 2+ years of experience in an administrative or secretarial role is an asset
• Valid Ontario Driver's License

Dougall Media is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups / visible minorities, Indigenous persons, persons with disabilities, and persons of any sexual orientation, gender identity or gender expression. Dougall Media is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. Should an applicant require accommodations for interviews or other meetings, please contact Human Resources at

We thank you for your interest in working with Dougall Media, however, only those selected for an interview will be notified.

If interested, please click apply where you can submit your resume and cover letter, to begin the application process. Start your new career today