administrative assistant

Government of Canada; Mount Royal; On-site; CAD 60,000 - 75,000; Full time

Job summary

A Canadian government agency in Montreal seeks an experienced HR Coordinator. The role involves managing HR activities, including training, contracts, and staff recruitment. The ideal candidate will possess exceptional communication skills and at least 5 years of experience. Candidates must be able to perform under pressure and adhere to tight deadlines. This position requires working on-site without remote options and offers a fast-paced environment with a focus on accuracy and client service.

Qualifications

• 5 years or more experience in relevant fields.
• Proficiency in Microsoft Office Suite required.
• Ability to manage multiple tasks under tight deadlines.

Responsibilities

• Coordinate activities of the HR department to meet goals.
• Manage contracts and training development strategies.
• Compile data and prepare reports.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS Office

Job description

Overview Languages

French

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Arabic

Work setting

• Willing to relocate
• Restaurant
• Restoration
• Coffee shop

Responsibilities Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Supervise office and volunteer staff

Supervision

• Staff in various areas of responsibility

Experience and specialization Computer and technology knowledge

• Google Docs
• Microsoft Visio
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• SharePoint
• MS Office
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• Electronic mail

Area of work experience

• Purchasing, procurement and contracts
• Human resources
• Tourism

Type of industry experience

• Food

Specialization or experience

• Green economy sector
• Specialized environmental skills and knowledge
• Employee engagement

Area of specialization

• Contracts
• Statistics
• Financial statements
• Invoices
• Accounting
• Payroll services

Additional information Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner