Administrative Assistant

Defence Construction Canada; Dundurn; On-site; CAD 50,000 - 70,000; Full time

Job summary

A federal government agency in Dundurn is seeking an Administrative Assistant to provide operational support across business units. The ideal candidate will manage data entry, support new administrative personnel, and assist in the preparation of HR documentation. Applicants should have a diploma in business administration, relevant experience, and strong skills in Microsoft Office and Excel. This role offers excellent benefits and growth opportunities.

Benefits

100% employer-paid health and dental premiums

$400 wellness allowance

Flexible workplace options

Public-service pension

Qualifications

• Three years of relevant experience in an administrative role.
• Basic accounting experience preferred.

Responsibilities

• Provide daily administrative and operational support.
• Coordinate administrative support for new assistants.
• Carry out quality control of data entry.

Skills

Administrative best practices

Accounting principles

Intermediate MS Office expertise

Records management

Strong Excel expertise

Education

College diploma in business or office administration or related field

Tools

Microsoft Office

Job description

Overview

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

Key and Periodic Activities

The duties and responsibilities listed below are representative but not all-inclusive:

Primary

• Provide daily administrative and operational support to employees at all levels of the business unit
• Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
• Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
• Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
• Track budgets for service level agreements and training and development
• Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
• Prepare year-end financials, set up files and databases for new fiscal year, archive files

Other

• Take and prepare minutes of monthly meetings
• Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
• Perform receptionist duties and act as backup for other administrative employees, as required
• Other duties as assigned

Skills

General and Specific Knowledge

• Administrative best practices
• Accounting principles
• Intermediate MS Office expertise
• Records management
• Business Unit financials
• Strong Excel expertise

Formal Education And/or Certification(s) And Experience

• Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
• Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

• Use applicable computer software and operating systems
• Manage multiple deadlines and priorities
• Demonstrate attention to detail

Development and Leadership

• Provide functional advice and guidance to employees
• Occasionally coordinate work of other administrative staff in business unit

Working Conditions

• Typical office environment with occasional travel.

Check Out Your Benefits

Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your Package Includes

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $1,500 for mental health services on top of regular $1,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

Location

Dundurn is located 50 kilometers south of the City of Saskatoon, Saskatchewan. Defence Construction Canada (DCC) Dundurn supports the Department of National Defence’s infrastructure program and includes supporting the Canadian Forces Ammunition Depot (CFAD).

Security and Eligibility

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. A minimum reliability security status clearance is required and some roles may require secret clearance. The appropriate security clearance is a condition of employment and it is the candidate’s responsibility to obtain and maintain the required clearance. The security clearance process may include criminal record checks, reference checks, verification of qualifications, open source checks and credit checks (as required). For more information, review the Standard on Security Screening.

Be part of a diverse and inclusive workplace. DCC is an equal opportunity employer and will consider all requests for accommodation based on applicable grounds. For accommodation, please email [e-mail].