administrative assistant

Government of Canada; Drayton Valley; On-site; CAD 40,000 - 50,000; Full time

Job summary

A governmental organization in Drayton Valley, Alberta, is looking for a detail-oriented administrative support professional. Candidates should possess a secondary school graduation certificate and have at least 7 months of relevant experience. The role involves planning daily operations, managing appointments, and providing customer service. Strong skills in MS Office and effective communication are essential. The position requires work on-site without a remote option, along with a driver’s license and own vehicle.

Benefits

Health care plan

Dental plan

Vision care benefits

Paramedical services coverage

Bonus

Qualifications

• 7 months to less than 1 year of experience.
• Ability to work independently.
• Fast-paced environment with tight deadlines.

Responsibilities

• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Maintain and manage a digital database.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Client focus

Team player

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

SharePoint

Database software

MS Office

LinkedIn

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Government administration
• Vocational evaluation and training centre

Responsibilities Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• SharePoint
• MS Office
• Google Drive
• LinkedIn
• Electronic mail

Area of specialization

• Technical support

Additional information

Security and safety

• Bondable
• Criminal record check

Transportation/travel information

• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Bonus