Administrative assistant

Canada Job Bank; Chilliwack; On-site; CAD 62,323,000 - 83,097,000; Full time

Job summary

Encode Technologies Inc. in Chilliwack, BC is seeking an Administrative Assistant to join a fast-paced team. The ideal candidate will coordinate seminars and events, supervise staff and volunteers, train colleagues, and manage minute-taking for meetings and conferences.

The role emphasizes developing recruitment strategies, answering phones, and guiding communications campaigns. Applicants should be fluent in English and have a high school diploma; experience in related roles is preferred.

Qualifications

• Experience coordinating events, conferences, and seminars.
• Supervising office and volunteers, training staff as needed.
• Recording and preparing minutes for meetings and events.
• Developing and implementing recruitment strategies.
• Answering phones and routing messages.
• Overseeing communication strategies and related tasks.
• Negotiating collective agreements on behalf of employers or workers.

Responsibilities

• Plan and coordinate seminars, conferences, and events.
• Supervise other employees and volunteers.
• Train other employees as needed.
• Record and prepare minutes of meetings and events.
• Plan, develop, and implement recruitment strategies.
• Answer phones and relay messages.
• Oversee development of communication strategies.
• Negotiate collective agreements where applicable.
• Organize staff consultations and grievance procedures.
• Arrange travel and related itineraries and reservations.
• Set up and maintain filing systems (manual and computerized).
• Assign, coordinate, and review projects and programs.

Skills

Event coordination

Staff supervision

Training staff

Meeting minutes

Recruitment strategies

Phone handling

Communication strategies

Collective bargaining

Travel arrangements

Filing systems

Project coordination

Education

High school diploma

Job description

Encode Technologies Inc. situated in 8465 Harvard Place, Chilliwack, BC V2P 7Z5 is seeking applications for the job position of Administrative assistant who are enthusiastic and possess excellent interpersonal skills. The successful candidate for this position is expected to start work as quickly as possible. The role being offered is Permanent employment or Full time job.

Employer Name: Encode Technologies Inc.
Position: Administrative assistant
No. of vacancies: 1
Salary: $29.00 hourly / 30 to 40 hours per week
Employment type: Permanent employment, Full time
Location: 8465 Harvard Place, Chilliwack, BC V2P 7Z5

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate will be responsible for supervising other employees.
• The candidate must train other employees.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate will be responsible for overseeing the development of communication strategies.
• The candidate must negotiate collective agreements on behalf of employers or workers.
• The candidate will be responsible for organizing staff consultation and grievance procedures.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must supervise both office and volunteer staff.
• The candidate will be responsible for assigning, coordinating, and reviewing projects and programs.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate of Secondary (high) school graduation.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.