People Operations & Events Coordinator

Canada Job Bank; Chilliwack; On-site; CAD 62,323,000 - 83,097,000; Full time

Job summary

Encode Technologies Inc. in Chilliwack, BC is seeking an Administrative Assistant to join a fast-paced team. The ideal candidate will coordinate seminars and events, supervise staff and volunteers, train colleagues, and manage minute-taking for meetings and conferences.

The role emphasizes developing recruitment strategies, answering phones, and guiding communications campaigns. Applicants should be fluent in English and have a high school diploma; experience in related roles is preferred.

Qualifications

• Experience coordinating events, conferences, and seminars.
• Supervising office and volunteers, training staff as needed.
• Recording and preparing minutes for meetings and events.
• Developing and implementing recruitment strategies.
• Answering phones and routing messages.
• Overseeing communication strategies and related tasks.
• Negotiating collective agreements on behalf of employers or workers.

Responsibilities

• Plan and coordinate seminars, conferences, and events.
• Supervise other employees and volunteers.
• Train other employees as needed.
• Record and prepare minutes of meetings and events.
• Plan, develop, and implement recruitment strategies.
• Answer phones and relay messages.
• Oversee development of communication strategies.
• Negotiate collective agreements where applicable.
• Organize staff consultations and grievance procedures.
• Arrange travel and related itineraries and reservations.
• Set up and maintain filing systems (manual and computerized).
• Assign, coordinate, and review projects and programs.

Skills

Event coordination

Staff supervision

Training staff

Meeting minutes

Recruitment strategies

Phone handling

Communication strategies

Collective bargaining

Travel arrangements

Filing systems

Project coordination

Education

High school diploma

Job description

Encode Technologies Inc. in Chilliwack, BC is seeking an Administrative Assistant to join a fast-paced team. The ideal candidate will coordinate seminars and events, supervise staff and volunteers, train colleagues, and manage minute-taking for meetings and conferences.

The role emphasizes developing recruitment strategies, answering phones, and guiding communications campaigns. Applicants should be fluent in English and have a high school diploma; experience in related roles is preferred.