Administrative assistant

Canada Job Bank; Peachland; On-site; CAD 52,974,000 - 71,671,000; Full time

Job summary

1049125 B.C. LTD. in Peachland, BC is hiring an Administrative Assistant to support daily operations. The candidate will start as soon as possible, with permanent full-time status and a 30-hour workweek at $29.00 per hour.

The job requires English fluency, a 1–2 year college diploma or equivalent, and 1–2 years of related experience. Duties cover events, staff supervision, policy development, meetings, recruitment, payroll, and customer service.

Qualifications

• Fluent in English.
• College, CEGEP, or other certificate/diploma 1–2 years or equivalent experience.
• 1–2 years of related industry experience preferred.
• Ability to multitask and stay organized.
• Excellent oral communication and reliability.
• Strong time management and adaptability.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Supervise other employees and oversee staff scheduling.
• Develop and implement policies and procedures.
• Record and prepare minutes of meetings, seminars, and conferences.
• Recruit and hire staff; manage staffing duties.
• Schedule and confirm appointments; arrange travel and itineraries.
• Answer phones, relay messages, and respond to inquiries.
• Maintain filing systems and manage digital databases.
• Provide excellent customer service and support to clients.
• Collaborate with marketing to communicate messages and recruit staff.
• Oversee payroll administration and basic bookkeeping tasks.

Skills

English fluency

multitask

oral communication

time management

team player

Education

College diploma or certificate (1–2 years)

Tools

Google Docs

Microsoft Outlook

Microsoft Windows

MS Office

Job description

1049125 B.C. LTD. based in 5815 Columbia Avenue, Peachland, BC V0H 1X4 is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The open positions pertain to the Permanent employment or Full time job. The shift timings include Day, Early Morning and Morning.

Employer Name: 1049125 B.C. LTD.
Position: Administrative assistant
No. of vacancies: 1
Salary: $29.00 hourly / 30 hours per week
Employment type: Permanent employment, Full time
Location: 5815 Columbia Avenue, Peachland, BC V0H 1X4

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate will be responsible for supervising other employees.
• The candidate must develop and implement policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must schedule and confirm appointments.
• The candidate must manage contracts.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate will be responsible for overseeing the preparation of reports.
• The candidate must advise senior management.
• The candidate must respond to employee inquiries and complaints.
• The candidate must order office supplies and keep inventory.
• The candidate will be responsible for organizing staff consultation and grievance procedures.
• The candidate will be responsible for overseeing payroll administration.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must enter data.
• The candidate must provide excellent customer service.
• The candidate must collaborate with the marketing department to understand and communicate marketing messages to the field.
• The candidate will be responsible for recruiting and hiring employees, as well as performing other staffing duties.
• The candidate will be responsible for recruiting and hiring staff.
• The candidate must maintain and manage digital database.
• The candidate will be responsible for performing basic bookkeeping tasks.
• The candidate must consult with clients after the sale in order to provide ongoing support.
• The candidate must supervise both office and volunteer staff.
• The candidate will be responsible for planning, organizing, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate must have excellent oral communication skills.
• The candidate should be organized and flexible in nature.
• The candidate should be a good team player.
• The candidate should be reliable.
• The candidate must have excellent time management skills.
• The candidate must be adaptable.
• The candidate must be a quick learner.

Computer and technology knowledge

• The candidate must be familiar with Google Docs, Microsoft Outlook, Microsoft Windows and Microsoft Office.