Administrative assistant

With Love Group ltd.

Canada

Ibrido

CAD 35.000 - 55.000

Tempo pieno

46 ore fa

Candidati tra i primi

Aumenta le possibilità di ricevere una risposta da questo datore di lavoro

Il tuo curriculum e una lettera di presentazione personalizzati, che corrispondono esattamente a ciò che sta cercando.

Supera i filtri ATS

Descrizione del lavoro

With Love Group ltd. is seeking an experienced administrator to support staff, coordinate communications, and streamline daily operations across a hybrid Canada-based environment.

The role involves training staff, organizing meetings, and maintaining documentation using common office tools. Ideal candidates have strong English communication, attention to detail, and the ability to multitask in a fast-paced setting, while complying with safety and confidentiality requirements.

Competenze

Experience coordinating staff communications and operations.
Ability to train and coach staff effectively.
Strong organizational and documentation skills.
Proficiency with standard office software and collaboration tools.

Mansioni

Coordinate the flow of information within the team
Plan and organize daily operations
Train staff
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Provide customer service
Recruit and hire workers and carry out related staffing actions
Maintain and manage digital database
Greet people and direct them to contacts or service areas

Conoscenze

Oral communication

Written communication

Time management

Multitasking

Attention to detail

Formazione

High school diploma

First Aid Certificate

Strumenti

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

SharePoint

Google Drive

Electronic mail

Descrizione del lavoro

OVERVIEW

LANGUAGES

English

EDUCATION

Secondary (high) school graduation certificate
or equivalent experience

EXPERIENCE

7 months to less than 1 year

HYBRID

Work must be completed both in person and remotely.

WORK SETTING

Associations and non profit organizations
Health care institution, facility or clinic
Advertising, marketing and public relations agency

RESPONSIBILITIES

Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and organize daily operations
Train staff
Establish and implement policies and procedures
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Respond to employee questions and complaints
Liaise with management, union officials and HR consultants
Organize staff consultation and grievance procedures
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Recruit and hire workers and carry out related staffing actions
Recruit and hire staff
Maintain and manage digital database
Coaching
Evaluate work environments, programs and procedures to control, eliminate,and prevent disease or injury