Administrative assistant

North Pride Immigration Inc.; Canada; On-site; CAD 38,000 - 52,000; Part time

Job summary

North Pride Immigration Inc. in Canada is seeking an organized administrative coordinator to manage daily operations at the physical location.

The role includes coordinating information flow within the team, greeting visitors, scheduling appointments, and handling mail and filing systems. The ideal candidate will have college/CEGEP education, strong data entry and customer service skills, and is comfortable performing basic bookkeeping tasks.

Qualifications

• Experience an asset.
• On-site work is required.
• Education: College/CEGEP; asset languages: Hindi, Punjabi.

Responsibilities

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Oversee and co-ordinate office administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Implement new administrative procedures

Skills

Data entry

Customer service

Administrative support

Education

College/CEGEP

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• * College/CEGEP

EXPERIENCE

Experience an asset

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

ASSET LANGUAGES

• * Hindi
• * Panjabi

RESPONSIBILITIES

TASKS

• * Coordinate the flow of information within the team
• * Direct and control daily operations
• * Evaluate daily operations
• * Open and distribute mail and other materials
• * Plan and organize daily operations
• * Schedule and confirm appointments
• * Greet people and direct them to contacts or service areas
• * Set up and maintain manual and computerized information filing systems
• * Perform data entry
• * Provide customer service
• * Maintain and manage digital database
• * Perform basic bookkeeping tasks
• * Consult with clients after sale to provide ongoing support
• * Carry out administrative activities of establishment
• * Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• * Oversee and co-ordinate office administrative procedures
• * Establish work priorities and ensure procedures are followed and deadlines are met
• * Implement new administrative procedures