Administrative assistant

Kibbi; Calgary; On-site; CAD 42,000 - 58,000; Full time

Job summary

Kibbi in Calgary is seeking an administrative professional to manage and streamline daily operations. This role focuses on coordinating information flow, directing staff, and ensuring smooth office functions in a fast-paced environment.

Key duties include scheduling, answering calls and emails, data entry, reporting, inventory control, travel arrangements, and post-sale client support to maintain high service standards.

Qualifications

• Coordinate the flow of information within the team.
• Direct staff and supervise daily operations.
• Provide customer service and handle inquiries.

Responsibilities

• Coordinate the flow of information within the team.
• Direct staff
• Evaluate daily operations
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support

Skills

Team coordination

Staff supervision

Customer service

Data entry

Education

Secondary school diploma

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

TASKS

• Coordinate the flow of information within the team
• Direct staff
• Evaluate daily operations
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support

EMPLOYMENT TERMS OPTIONS

• Morning
• Day
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week