Administrative officer

Kibbi; Victoria; On-site; CAD 50,000 - 65,000; Full time

Job summary

Kibbi is seeking an experienced administrative supervisor in Victoria to oversee daily office operations and staff coordination. The role requires handling records release policies under privacy laws and government access to information.

Strong organizational skills and attention to detail are essential for maintaining procedures and deadlines. The position is permanent, full-time, with a Monday-to-Friday schedule and 30–40 hours per week.

Qualifications

• Requires 2 years to less than 3 years of relevant experience.
• Secondary education required; strong organizational skills essential.
• Experience in government records release processes is a plus.

Responsibilities

• Delegate work to office support staff.
• Set work priorities and ensure procedures and deadlines are met.
• Administer policies related to records releases under information access laws.
• Coordinate and plan office services, equipment, supplies, and maintenance.
• Assist in preparing operating budgets and monitor inventory and costs.
• Assemble data and prepare reports, manuals, and correspondence.
• Train staff and oversee administrative procedures.
• Resolve conflicts and coach team members.

Skills

Office management

Staff supervision

Policy administration

Budget coordination

Education

Secondary school graduation certificate

Tools

Microsoft Office

Records management software

Job description

• Education: Secondary (high) school graduation certificate


• Experience: 2 years to less than 3 years

TASKS

• Delegate work to office support staff


• Establish work priorities and ensure procedures are followed and deadlines are met


• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation


• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services


• Assist in the preparation of operating budget and maintain inventory and budgetary controls


• Assemble data and prepare periodic and special reports, manuals and correspondence


• Train staff


• Oversee and co-ordinate office administrative procedures


• Resolve conflict situations


• Coach


• Work Term: Permanent


• Work Language: English


• Hours: 30 to 40 hours per week