Administrative assistant

Kibbi Technologies Inc.; Electoral Area A; On-site; CAD 42,000 - 52,000; Full time

Job summary

Kibbi Technologies Inc. is seeking an organized administrative assistant to support daily operations at our Canada-based office. Key duties include minutes, correspondence, and filing.

Ideal candidates have a secondary high school diploma, 1–2 years of experience and strong MS Office skills; we value clear communication and teamwork in a busy office environment.

Qualifications

• 1 year to less than 2 years of experience.
• Proficiency in MS Office suite and related tools.
• Strong organizational skills and attention to detail.

Responsibilities

• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Oversee and co-ordinate office administrative procedures

Skills

Multitasking

Oral communication

Written communication

Organization

Teamwork

Education

Secondary high school graduation certificate

Tools

MS Excel

MS Word

MS Office

Job description

LANGUAGES

English

EDUCATION

• Secondary (high) school graduation certificate

EXPERIENCE

1 year to less than 2 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

TASKS

• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Oversee and co-ordinate office administrative procedures

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Excel
• MS Word
• MS Office

ADDITIONAL INFORMATION

PERSONAL SUITABILITY

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player