Administrative assistant

ALL TRUCK LUBE & WASH LTD; Brampton; On-site; CAD 25,000 - 36,000; Part time

Job summary

ALL TRUCK LUBE & WASH LTD in Canada seeks an organized administrator to coordinate seminars and manage information flow within the team. You will open and distribute mail, arrange travel, and maintain filing systems, supporting recruitment and training initiatives.

The role requires excellent communication, attention to detail, and the ability to work under pressure in a fast-paced environment. A permanent, 30-hour-per-week schedule is offered.

Qualifications

• Education: Secondary (high) school graduation certificate.
• Experience: 7 months to less than 1 year.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems

Skills

Excellent oral communication

Excellent written communication

Time management

Multitasking

Client focus

Attention to detail

Work under pressure

Repetitive tasks

Team player

Education

Secondary school graduation certificate

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Team player
• Accurate
• Client focus
• Time management
• Accountability
• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week