Administrative assistant

ALL TRUCK LUBE & WASH LTD; Brampton; On-site; CAD 28,000 - 40,000; Part time

Job summary

ALL TRUCK LUBE & WASH LTD in Brampton, Ontario is seeking an administrative assistant to join our team on a permanent, part-time basis. The role involves coordinating seminars, handling correspondence, and supporting budgeting and information flow within the office.

The workweek is 30 hours, conducted on site, and English is the working language. Ideal candidates have high school completion and 7 months to under a year of experience, plus strong written and oral communication, multitasking

Qualifications

• Secondary (high) school graduation certificate.
• 7 months to less than 1 year of experience.
• Experience with office coordination preferred.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems

Skills

Multitasking

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Education

Secondary school diploma

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Team player
• Accurate
• Client focus
• Time management
• Accountability
• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week