Administrative assistant

Marble Trend Ltd.; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Marble Trend Ltd. in Toronto is seeking an organized Administrative Assistant to support daily operations, coordinate communications, scheduling, and basic purchasing tasks. You will help maintain filing systems and respond to inquiries to keep the office running smoothly.

The role involves assisting staff, liaising with the marketing team to communicate messages, handling data entry and light bookkeeping, and ensuring accurate record keeping in a fast-paced environment.

Qualifications

• College/CEGEP certificate or diploma (1–2 years) required.
• 1 year to less than 2 years of experience in office environment.
• Experience with coordinating information flow and contracts is a plus.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.

Skills

Customer service

Written communication

Oral communication

Attention to detail

Time management

Multitask

Organized

Team player

Reliability

Adaptability

Problem solving

Education

College/CEGEP certificate or diploma (1–2 years)

Tools

MS Excel

MS Outlook

MS Word

MS PowerPoint

MS Office

Google Docs

Adobe Photoshop

Adobe Acrobat Reader

Electronic mail

Job description

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years

Work setting

• Retail/wholesale establishment/distribution centre

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• Social Media
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Contracts
• Invoices

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner