Administrative assistant

Kibbi Technologies Inc.; Calgary; On-site; CAD 36,000 - 48,000; Full time

Job summary

Kibbi Technologies Inc. in Calgary is seeking an administrative support professional to manage meeting minutes, calendars, and inquiries. This on-site role requires attention to detail, reliability, and the ability to multitask in a fast-paced office environment.

You will organize filing systems, assist with data compilation, and greet visitors while coordinating with team members to ensure smooth daily operations. English is required for all tasks and communications.

Qualifications

• Experience handling minute taking, appointment scheduling, and correspondence.
• Ability to work in a fast-paced environment with accuracy.
• Strong attention to detail and reliability.

Responsibilities

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone calls and relay messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain filing systems (manual and computerized)
• Type and proofread correspondence, forms and other documents
• Open and distribute mail and other material

Skills

Communication

Organizational skills

Time management

Multitasking

Education

Secondary diploma

Tools

Microsoft Office

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• Secondary (high) school graduation certificate

EXPERIENCE

7 months to less than 1 year

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

TASKS

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Open and distribute regular and electronic incoming mail and other material

ADDITIONAL INFORMATION

SECURITY AND SAFETY

• Criminal record check

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

PERSONAL SUITABILITY

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Reliability