Administrative assistant - office

JobsMedia.io; Fort St. John; On-site; CAD 42,000 - 58,000; Full time

Job summary

JobsMedia.io in Canada seeks an organized Office Administrator to coordinate seminars, record minutes, manage appointments and respond to calls and emails. The role includes data compilation, filing systems, and document proofreading.

Ideal candidates have a college diploma (1–2 years) and 3–5 years of relevant experience; must excel under pressure with attention to detail and strong communication skills. Permanent, on-site position with 30–35 hours weekly.

Qualifications

• Education: College/CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 3 years to less than 5 years
• Position requires ability to multitask, attention to detail and good communication skills
• Hours: 30 to 35 hours per week, permanent work term

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Time management

Multitasking

Team player

Reliability

Organized

Client focus

Work under pressure

Education

College/CEGEP diploma (1–2 years)

College/CEGEP diploma (1–2 years)

Tools

Google Docs

Sage Accounting Software

MS Excel

MS Word

MS Office

Simply Accounting

Electronic mail

Job description

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 3 years to less than 5 years

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 3 years to less than 5 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Google Docs
• Sage Accounting Software
• MS Excel
• MS Word
• MS Office
• Simply Accounting
• Electronic mail

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Charts, tables, graphs and diagrams

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management

Employment terms options

• Evening

Employment terms options

• Morning
• Day
• Weekend
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 35 hours per week