special assistant

Tong Ngo Engineering & Associates Ltd.; Surrey; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health care plan

Dental plan

Job summary

Tong Ngo Engineering & Associates Ltd. is seeking an organized on-site Administrative Assistant to join a consulting firm in the Surrey urban area. You will compile data, prepare documents, coordinate policies, and support meetings.

The role requires 1 year of experience, a college diploma, and strong MS Office skills including Word, Excel and PowerPoint. This position involves general office tasks, travel arrangements, invoicing and contract administration.

Qualifications

• College/CEGEP diploma or certificate in a program of 3 months to <1 year.
• 1 year to <2 years of experience.
• Proficiency in MS Office suite and data handling.

Responsibilities

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Meet with individuals and groups to discuss issues and advise on actions
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, itineraries and reservations
• Prepare invoices, reports, memos and administer contracts
• Type and proofread correspondence and documents

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Dependability

Efficient interpersonal skills

Quick learner

Proactive

Education

College/CEGEP diploma or certificate (3 months to <1 year)

Tools

MS PowerPoint

MS Access

MS Excel

MS Office

MS Outlook

MS Word

Spreadsheet

Job description

Overview

Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience: 1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Urban area
• Consulting firm
• General office

Responsibilities

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS PowerPoint
• MS Access
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Spreadsheet

Area of work experience

• Construction
• Project coordination
• Business administration/management
• Finance

Additional information

Transportation/travel information

• Valid driver's licence
• Parking paid by employer
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Hardworking
• Quick learner
• Proactive

Benefits

Health benefits

• Dental plan
• Health care plan

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

Support for Veterans

• Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.)