Admin Assistant

Harvie Instruments Ltd; Red Deer; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local industrial company in Red Deer is seeking an Administrative Assistant to manage communications, billing, and general office tasks. The ideal candidate will thrive in a varied role within a fast-paced environment, handling client interactions and supporting record-keeping. This position requires strong organizational skills and the ability to multi-task effectively. Interested applicants should submit their resume to the provided contact or apply in person.

Qualifications

• Versatile individual who enjoys a varied role in a fast-paced environment.
• Proficiency in handling communication and record-keeping tasks.
• Ability to manage invoicing and office supplies effectively.

Responsibilities

• Answer and route calls, manage inbox, and greet clients.
• Generate, process, and file invoices for sales and rentals.
• Maintain organized filing systems and manage supplies.
• Assist with data entry and provide general support.

Skills

Front-Line Communication

Billing & Invoicing

General Office Management

Multi-Tasking Support

Job description

Harvie Instruments Ltd. has been a family-owned and operated staple in the Red Deer industrial community since 1967. We specialize in the sale, calibration, repair and rentals of oilfield equipment and instrumentation. Our office is a small, fast-paced environment where every team member plays a vital role in our collective success.

The Role:

We are looking for a versatile Administrative Assistant who enjoys a "many hats" environment. In a small office like ours, your day will be varied—moving from client interactions and phone management to essential record-keeping and technical documentation support.

Key Responsibilities:

• Front-Line Communication: Professionally answer and route calls, manage the [e-mail] inbox, and greet clients and vendors.
• Billing & Invoicing: Generate, process, and file accurate invoices for sales, rentals, instrument calibration and repairs.
• General Office Management: Maintain organized physical and digital filing systems, manage office supply inventory, and coordinate outgoing mail/couriers.
• Multi-Tasking Support: Assist with data entry for calibration certificates, update internal spreadsheets, and provide general support to the management and shop teams as needed.

Please submit your resume and cover letter to [e-mail] or apply in person at our Red Deer location.