Accounts Payable Administrator — Invoices, Vendors & Growth

Thomas Cavanagh Construction Limited; Canada; On-site; CAD 34,000 - 43,000; Full time

Benefits offered by this job

Family oriented work environment

Internal growth opportunities

Training and development opportunities

Benefit, Wellness and Pension Plans

Job summary

Thomas Cavanagh Construction Limited seeks an Accounts Payable Administrator to join the AP team. You will input financial data, process invoices, track purchases, and maintain vendor relationships while ensuring accurate accounting records.

Responsibilities include recording invoices to jobs and accounts, resolving discrepancies, paying vendors, reconciling statements, and filing documentation. Prior Vista experience is a plus.

Qualifications

• 2 to 3 years of experience in an accounts payable administration position.
• Knowledge of general accounting procedures.
• Knowledge of the construction industry preferred.
• Prior use of Vista software would be considered an asset.

Responsibilities

• Accurately record invoices to allocate expenses to jobs, accounts, and profit centers.
• Investigate or clarify unusual or questionable invoice items or prices.
• Assist in the payment of vendors by monitoring discount opportunities, scheduling and preparing payments, resolving PO discrepancies.
• Correspond with vendors to resolve discrepancies, answer queries, and request invoices as needed.
• Receive and verify employee expense reports, including company credit cards.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain accounting records by scanning and electronically filing invoices and related documentation.
• Update vendor compliance documentation as needed for payments (WSIB, insurance, etc.).
• Update job knowledge by participating in educational opportunities.
• Other duties as assigned.

Skills

Accounts payable

General accounting

Attention to detail

Vendor communication

Team collaboration

Tools

Vista

Job description

Thomas Cavanagh Construction Limited seeks an Accounts Payable Administrator to join the AP team. You will input financial data, process invoices, track purchases, and maintain vendor relationships while ensuring accurate accounting records.

Responsibilities include recording invoices to jobs and accounts, resolving discrepancies, paying vendors, reconciling statements, and filing documentation. Prior Vista experience is a plus.