Accounts Payable Administrator | #0032

Thomas Cavanagh Construction Limited; Canada; On-site; CAD 34,000 - 43,000; Full time

Benefits offered by this job

Family oriented work environment

Internal growth opportunities

Training and development opportunities

Benefit, Wellness and Pension Plans

Job summary

Thomas Cavanagh Construction Limited seeks an Accounts Payable Administrator to join the AP team. You will input financial data, process invoices, track purchases, and maintain vendor relationships while ensuring accurate accounting records.

Responsibilities include recording invoices to jobs and accounts, resolving discrepancies, paying vendors, reconciling statements, and filing documentation. Prior Vista experience is a plus.

Qualifications

• 2 to 3 years of experience in an accounts payable administration position.
• Knowledge of general accounting procedures.
• Knowledge of the construction industry preferred.
• Prior use of Vista software would be considered an asset.

Responsibilities

• Accurately record invoices to allocate expenses to jobs, accounts, and profit centers.
• Investigate or clarify unusual or questionable invoice items or prices.
• Assist in the payment of vendors by monitoring discount opportunities, scheduling and preparing payments, resolving PO discrepancies.
• Correspond with vendors to resolve discrepancies, answer queries, and request invoices as needed.
• Receive and verify employee expense reports, including company credit cards.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain accounting records by scanning and electronically filing invoices and related documentation.
• Update vendor compliance documentation as needed for payments (WSIB, insurance, etc.).
• Update job knowledge by participating in educational opportunities.
• Other duties as assigned.

Skills

Accounts payable

General accounting

Attention to detail

Vendor communication

Team collaboration

Tools

Vista

Job description

• Location: 9094 Cavanagh Road, Ashton, ON

We are seeking a detail-oriented and organized individual to join our team as an Accounts Payable Administrator in the Accounts Payable department. You will be responsible for accurately and efficiently inputting financial data into our accounting system. You will be primarily focused on processing and tracking accounts payable transactions, including invoices, purchase orders, and payments, as well as maintaining relationships with both internal and external stakeholders.

Duties and Responsibilities:

• Accurately record invoices to allocate expenses to jobs, accounts, and profit centers


• Investigate or clarify unusual or questionable invoice items or prices


• Assist in the payment of vendors by monitoring discount opportunities, scheduling & preparing payments, resolving purchase order discrepancies, ensuring proper documentation is maintained


• Correspond with vendors to resolve discrepancies, answer queries, and request invoices as needed


• Receive and verify employee expense reports, including company credit cards


• Verify vendor accounts by reconciling monthly statements and related transactions.


• Maintain accounting records by scanning and electronically filing invoices & related documentation


• Update vendor compliance documentation as needed for payments (WSIB, insurance, etc.)


• Update job knowledge by participating in educational opportunities.


• Other duties as assigned.

Requirements:

• 2 to 3 years of experience in an account’s payable administration position


• Knowledge of general accounting procedures


• Knowledge of the construction industry preferred


• Prior use of Vista software would be considered an asset

Cavanagh Employee Benefits:

• Family oriented work environment


• Internal growth opportunities


• Training and development opportunities


• Benefit, Wellness and Pension Plans

Wage Range:

The hourly range for this position in Ontario at the start of employment is expected to be between $25.00 and $31.00 an hour. However, the range offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations.

We may use AI-enabled tools to support a fair and efficient recruitment process. All results are reviewed by a Recruiter. Please contact Human Resources if you have any questions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to the classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.