Construction Project Administrator - Growth & Impact

Thomas Cavanagh Construction Limited; Ashton; On-site; CAD 36,000 - 40,000; Full time

Benefits offered by this job

Family oriented work environment

Competitive compensation

Internal growth opportunities

Training and development opportunities

Benefits, Wellness and Pension Plans

Job summary

Thomas Cavanagh Construction Limited is seeking an experienced Administrative Assistant to support project teams in Eastern Ontario. You will handle daily admin tasks, assist with invoicing and cost tracking, and help maintain project communications and documentation.

The role emphasizes accuracy, organization, and proactive collaboration with multiple project teams in a fast-paced construction environment. A strong command of Microsoft Office and familiarity with Vista/SharePoint is preferred.

Qualifications

• Minimum 2 years of experience in an administrative role, preferably in construction, engineering, or a related industry.
• Strong attention to detail, organizational skills, and ability to prioritize effectively under pressure.
• Proficiency with Microsoft Office Suite; familiarity with project management or construction systems (e.g., Vista, SharePoint) is an asset.
• Strong communication skills, both written and verbal.

Responsibilities

• Provide day-to-day administrative support to the project team throughout the project lifecycle.
• Support invoice processing, including validation against purchase orders, cost coding, and supplier communication for discrepancies.
• Assist with subcontractor payment files and compliance tracking (WSIB, insurance, stat decs).
• Assist in the preparation and distribution of project-related communications such as meeting minutes, residential notices, and notices of project.
• Coordinate and support the use of internal systems such as Vista, SharePoint, and Concur for efficient project execution.
• Support job cost adjustments and cost code setups as directed by the Project Manager.

Skills

Attention to detail

Communication

Organization

Team collaboration

Tools

Vista

SharePoint

Concur

Job description

Thomas Cavanagh Construction Limited is seeking an experienced Administrative Assistant to support project teams in Eastern Ontario. You will handle daily admin tasks, assist with invoicing and cost tracking, and help maintain project communications and documentation.

The role emphasizes accuracy, organization, and proactive collaboration with multiple project teams in a fast-paced construction environment. A strong command of Microsoft Office and familiarity with Vista/SharePoint is preferred.