Accounts Payable Administrator (12 Month Contract) | #0032 Thomas Cavanagh Construction

Thomas Cavanagh Construction Limited; Canada; Hybrid; CAD 34,000 - 43,000; Full time

Benefits offered by this job

Family oriented work environment

Competitive compensation for qualified

Internal growth opportunities

Training and development opportunities

Benefit, Wellness and Pension Plans

Job summary

Thomas Cavanagh Construction Limited in Ontario is seeking an Accounts Payable Administrator responsible for inputting invoices, processing payments, and maintaining vendor relationships.

You will allocate expenses to jobs and accounts, reconcile statements, and ensure documentation compliance. The position offers competitive pay in the Ontario market and opportunities for growth within a family‑oriented team.

Qualifications

• 2 to 3 years of accounts payable experience in an administrative role.

Responsibilities

• Accurately record invoices to allocate expenses to jobs, accounts, and profit centers.
• Investigate unusual or questionable invoice items or prices.
• Assist in vendor payments by monitoring discounts, scheduling payments, and resolving discrepancies.
• Correspond with vendors to resolve discrepancies and obtain invoices as needed.
• Verify vendor accounts by reconciling monthly statements and related transactions.

Job description

Founded in 1953, Thomas Cavanagh Construction has continued to set the standard for quality construction and materials in Eastern Ontario. With our strategically located pits and quarries, our unmatched fleet of trucks and heavy equipment, our state-of-the-art facilities, and our dedicated employees, Thomas Cavanagh Construction has earned a reputation as one of Ottawa’s most trusted and respected contractors.

Overview:

As an Accounts Payable Administrator, you will be responsible for accurately and efficiently inputting financial data into our accounting system. You will be primarily focused on processing and tracking accounts payable transactions, including invoices, purchase orders, and payments, as well as maintaining relationships with both internal and external stakeholders.

Duties and Responsibilities:

• Accurately record invoices to allocate expenses to jobs, accounts, and profit centers
• Investigate or clarify unusual or questionable invoice items or prices
• Assist in the payment of vendors by monitoring discount opportunities, scheduling & preparing payments, resolving purchase order discrepancies, ensuring proper documentation is maintained
• Correspond with vendors to resolve discrepancies, answer queries, and request invoices as needed
• Receive and verify employee expense reports, including company credit cards
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain accounting records by scanning and electronically filing invoices & related documentation
• Update vendor compliance documentation as needed for payments (WSIB, insurance, etc.)
• Update job knowledge by participating in educational opportunities.
• Knowledge of general accounting procedures.
• Knowledge of the construction industry preferred.
• Prior use of Vista software would be considered an asset.
• Other duties as assigned.

Requirements:

• 2 to 3 years of experience in an account’s payable administration position
• Knowledge of general accounting procedures Knowledge of the construction industry preferred
• Prior use of Vista software would be considered an asset

Cavanagh Employee Benefits:

• Family oriented work environment
• Attractive, competitive compensation for qualified candidates
• Internal growth opportunities
• Training and development opportunities
• Benefit, Wellness and Pension Plans

Wage Range:

The hourly range for this position in Ontario at the start of employment is expected to be between $25.00 per hour and $31.00 per hour. However, the range offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations.

We may use AI-enabled tools to support a fair and efficient recruitment process. All results are reviewed by a Recruiter. Please contact Human Resources if you have any questions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to the classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.