Accounting Coordinator

Nascent; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A growing financial firm in Toronto is seeking an Accounting Coordinator to join the Operations team. This role involves managing payroll, accounts payable, and bookkeeping tasks. The ideal candidate has 3-5 years of experience in finance, is detail-oriented, and proficient in QuickBooks and Excel. The position also offers opportunities to contribute to cash flow forecasts and financial controls while collaborating with a dynamic team.

Qualifications

• 3-5 years in a finance-related role, such as Bookkeeping, Accounts Receivable/Accounts Payable.
• Accurate data entry skills and attention to detail.
• Ability to analyze data and implement actionable information.

Responsibilities

• Review payable invoices and ensure they are paid on time.
• Prepare monthly updates in QuickBooks and determine HST payments.
• Submit payroll to Ceridian biweekly.

Skills

Attention to detail

Organizational skills

Data entry skills

Analytical ability

Communication skills

Familiarity with accounting principles

Working knowledge of Excel/Google Sheets

Experience with QuickBooks

Tools

QuickBooks

Excel

Google Sheets

Job description

The big picture

We’re looking for an Accounting Coordinator to join our Operations team and support the day-to-day financial back-office tasks that keep Nascent running smoothly. This role is ideal for someone experienced in handling payroll, accounts receivable, accounts payable, and bookkeeping — the essential financial processes that keep our business on track.

You’ll work closely with finance systems like QuickBooks, ensuring accuracy and timeliness while also helping to translate financial data into clear insights about Nascent’s overall financial health. If you’re a self-starter who enjoys rolling up your sleeves, collaborating with a team, and taking ownership of projects, this role could be a great fit!

Why you’re right for this opportunity

• You understand the importance of financial information, and how it can impact and influence the sales and revenue management of the business
• You are detail-oriented and have a passion for staying organized and meeting fixed deadlines
• You are ambitious, independent and have a take-charge mentality
• You enjoy working closely with a team to create impact while making things fun

A sneak peek at what you’ll be doing

Accounts Payable and Expenses:

• Review payable invoices, for suppliers and Operational expenses, and ensure they are paid on time
• Review, record and pay out expenses for team members

Revenue Management:

• Manage retainer and time tracking sheets
• Create client invoices in Quickbooks
• Submit invoices through email or client portals, as applicable

Bookkeeping:

• Prepare monthly updates in QuickBooks and determine HST payments
• File HST and corporate tax payments online and ensure payments are made each month
• Organize and ensure proper recording keeping for fiscal year reviews with our accountant

Payroll:

• Submit payroll to Ceridian biweekly
• Ensure HR/internal records are maintained with historical and current compensation details for each employee
• Manage RRSP contributions and company matching

Cashflow:

• Prepare revenue forecasts
• Maintain adequate cash flow and manage cash flow forecast

Financial Controls:

• Prepare annual budgets and quarterly/monthly financial reviews for executive leadership
• Prepare executive summaries to be shared with the leadership team
• Support other Operations functions as needed (team culture, recruiting, administrative duties, etc.)

What you bring to the table

• 3-5 years in a finance related role, such as Bookkeeping, Accounts Receivable/Accounts Payable
• Accurate data entry skills and attention to detail
• Familiarity with the general principles of accounting
• Strong organizational skills to keep data organized and meet deadlines
• Familiar with Quickbooks and/or other bookkeeping software
• Be able to determine the cause of any discrepancies (eg. numbers not balancing)
• Strong working knowledge of Excel/Google Sheets
• Ability to work and effectively communicate with team members and leadership team
• Ability to analyze and implement data into actionable information
• Ability to spot trends and identify opportunities and weaknesses, irregularities in accounts or statements