Accounting Assistant ARAP

One Kids Place; North Bay; On-site; CAD 30,000 - 60,000; Full time

Job summary

A children's treatment center in North Bay seeks an Accounting Assistant to handle financial services including accounts payable and receivable, and general ledger tasks. Candidates should have post-secondary education in business or accounting and at least two years of relevant experience, preferably in a healthcare environment. Strong skills in Microsoft Office and accounting software, and bilingualism in English and French are preferred. This full-time position offers competitive compensation and benefits.

Benefits

Excellent pension plan

4 weeks of paid vacation

Employee health benefits

Paid sick time

Relocation assistance (if eligible)

Qualifications

• Minimum of two years experience in a similar role, preferably in healthcare.
• Strong mathematical and analytical skills.
• Experience with financial data reporting to government.
• Experience interpreting and implementing administrative procedures.

Responsibilities

• Process accounts payable invoices and generate receivables.
• Communicate with vendors on invoice discrepancies.
• Complete monthly bank reconciliations and prepare GL entries.
• Provide training on financial processes within the team.

Skills

Intermediate to advanced proficiency in Microsoft Office

Accounting principles

Excellent communication skills

Attention to detail

Bilingual in English and French

Education

Post-secondary education in Business Administration or Accounting

Tools

Sage 300

Quadient (Beanworks)

Job description

Overview

ONE KIDS PLACE Childrens Treatment Centre provides rehabilitation and related support services for children and youth (up to the age of 19) and their families living in the Districts of Muskoka Nipissing and Parry Sound. All staff work within an interdisciplinary team environment committed to family-centered practice.

The Opportunity

Position: Accounting Assistant - AR / AP

Location: Nipissing

Effective: ASAP

Status: Non-unionized

Job type: Permanent Full Time, 8:30 AM to 4:30 PM

Position Summary

The Accounting Assistant - AR / AP will work in a team environment supporting all areas of Financial Services, including processing accounts payable invoices, generating accounts receivable billings and handling/recording related payments and donations, conducting related finance activities, and providing administrative support to the team. They will ensure activities and transactions are accurate and compliant with payment terms, legislation, ministry reporting requirements, the collective agreement, and agency policies, procedures, and internal controls. They will possess strong knowledge of accounting practices within a computerized system to perform monthly and year-end procedures, auditing, account reconciliations, and general ledger tasks within a healthcare environment.

Job Duties

• Accounts Payable

  Prepare invoices, employee expense claims, and requisitions for payment; code expenses by department; address invoice issues/discrepancies with vendors and/or manager/staff; process into Sage (300 Premium) and Quadient (Beanworks).

• Accounts Payable – Additional Tasks

  Create distribution set templates in Excel to aid in coding complex invoices.

• Policy Adherence

  Ensure OKP policies are followed for employee expense claims and vendor invoices; identify discrepancies to the responsible manager and inform Director of Finance of contentious matters.

• Payments

  Prepare cheques for signature by appropriate managers and mail to vendors or pay via online banking or electronic transfer.

• Vendor Communication

  Communicate with vendors on invoice discrepancies and related matters.

• Contracts

  Monitor organizational contracts to ensure timely renewal and adherence to fiduciary language.

• Accounts Receivable, Donations and Cash Receipts

  Prepare ad-hoc monthly or quarterly invoices for fee-for-service, fundraising, and community partners; record receipt of payments and donations and deposit to appropriate bank accounts; prepare summary reports (including HST refunds); process fundraising donations and issue receipts; perform monthly AR reconciliation and follow up on aged accounts; deposit cash and cheques; allocate and invoice related costs (photocopier, postage meter, fleet).

• General Ledger

  Complete monthly bank reconciliations for approval; prepare and post monthly GL entries; record and reconcile ministry transfers; perform various reconciliations and prepare corrective entries; maintain corporate accounts and related coding; conduct year-end procedures and prepare auditor reports with supporting documentation; develop and maintain procedure manuals; maintain purchase order processes and systems; maintain vendor files and other related finance files (Sage 300, Quadient, and others).

• Other

  Provide excellent customer service to staff and leadership and vendor relations; provide training on expenses, AR/AP, purchasing process, and related topics; provide back-up support within Finance/HR, Executive Assistant, and reception; create and maintain Excel files related to Finance/Purchasing; prepare various position-related correspondence.

The preceding duties are representative and should not be construed as all-inclusive.

Qualifications

• Post-secondary education in Business Administration or Accounting or a related field (preferably in a health service setting).
• Minimum of two (2) years experience in a similar role (healthcare setting preferred).
• Strong intermediate to advanced proficiency in Microsoft Office (especially Excel and Word) and computerized accounting software; Sage 300 and Quadient (Beanworks) is an asset.
• Excellent time management with the ability to prioritize and meet tight deadlines.
• Attention to detail and accuracy with the ability to manage multiple tasks efficiently.
• A self-starter who is resourceful and independent but comfortable working in a team.
• Demonstrated mathematical, analytical, and problem-solving skills.
• Experience with financial data reporting to government including MCCSS; HST; and nonprofit sector accounting practices.
• Experience interpreting/implementing/adhering to administrative procedures and guidelines.
• Experience with asset management and purchasing practices.
• Excellent communication, customer service, and interpersonal skills with ability to maintain confidentiality.
• Bilingual in English and French (oral and written) preferred.
• Valid driver's license and proof of insurance required.
• COVID-19 vaccination proof as required by the sector.

What We Offer

As an employee of One Kids Place you will be part of a team of skilled professionals working to meet the special needs of children, youth and their families. The work environment emphasizes family-centered principles and values such as mutual respect, collaboration, accessibility, and community inclusivity. One Kids Place provides opportunities for ongoing education and development through mentorships, workshops, conferences, and seminars.

Compensation: $26.27 - $32.66 hourly

Benefits:

• Excellent pension plan
• Employee Health Benefits
• Employee & Family Assistance Plan
• 4 weeks of paid vacation to start
• Paid sick time, paid breaks, and more

Additional Perks:

• Locations near Northern Ontario living with access to outdoor activities, arts, culture, and shopping.
• Relocation assistance may be available to eligible candidates.

How to Apply

To be part of our exciting future, please apply via this job posting or send your resume to:

Human Resources

One Kids Place, 400 McKeown Ave., North Bay, ON P1B 0B2

Email: [Please follow the posting for email address]

One Kids Place is committed to an inclusive and accessible environment. Please email us if you require any accommodation during the recruitment process.

We thank all applicants for their interest. An acknowledgement will be sent only to those candidates who will be interviewed.

Français (Section bilingue - résumé non fidèle à l’anglais peut être révisé selon le besoin).

Note: This posting contains both English and French content for accessibility. All information is as provided in the original description.