Facilities Administrative - Bilingual

buscojobs Brasil; São Paulo; Híbrido; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A leading B2B SaaS company seeks a Facilities coordinator to manage office operations. The role includes negotiating with suppliers, controlling office inventory, and managing service contracts. Candidates should have a degree in Finance or Business and possess advanced English proficiency. The position offers a hybrid work model to encourage collaboration while working in a diverse and inclusive environment.

Serviços

Access to 16,000+ LinkedIn Learning courses

Paid Spotify account for focused work

Collaborative hybrid work model

Qualificações

• Up to 2 years of experience in similar roles or a new graduate eager to learn.
• Proactive, dynamic, and self-directed approach.
• Experience with office management/facilities.

Responsabilidades

• Negotiate with suppliers to obtain the best proposals for services.
• Control budget requests and ensure accuracy.
• Monitor and control office inventory of materials and supplies.
• Manage service provider contracts and maintenance requests.

Conhecimentos

Attention to detail

Organizational skills

Understanding of invoicing

Advanced English proficiency

Ability to work in a multicultural environment

Formação académica

Degree in Finance, Business, Management or related field

Descrição da oferta de emprego

Overview

Insider is a B2B SaaS company that drives growth for its clients worldwide. We are the #1 AI-native platform for Customer Experience and Marketing, offering marketers a single platform to deliver unique experiences per person, drive profitable growth, and unleash peak productivity and efficiency. Insider connects data across channels, predicts future behavior with AI, and individualizes experiences from a single platform. We are backed by leading investors and trusted by 1200+ brands, including Samsung, Coca Cola, Nike, L’Oreal, Singapore Airlines, Virgin, Nestle, Nissan, Lenovo, Puma, IKEA, Allianz, Dominos, Avon, CNN, and more. Our team operates across 27+ countries, with a focus on social progress through initiatives like 100projects shecodes, sheleads and shemarkables.

Having recently reached unicorn status, Insider was recognized for various achievements, including leadership in Forrester Wave and IDC MarketScape assessments and top rankings in G2’s 2024 Software Awards. We emphasize creating a socially progressive technology community and offer a collaborative, fast-paced startup environment.

Role: Facilities

At Insider, as a Facilities, you will be an essential contributor to the facilities operations of the company, ensuring accuracy, efficiency, and innovation in our processes. Your responsibilities will include:

• Negotiate with suppliers to obtain the best proposals for services or products.
• Control budget requests and ensure accuracy.
• Monitor, control, and request office inventory of materials and supplies.
• Register and control the entry and exit of vendors.
• Control and catalog the company’s fixed assets (laptops, furniture, printers, etc.).
• Develop and ensure internal policies (reimbursements, travel, asset replacement, etc.).
• Manage service provider contracts (cleaning, air conditioning maintenance, IT, etc.).
• Request and follow up on building and corrective maintenance (cleaning, air conditioning maintenance, IT, etc.).
• Update, monitor, and provide company certificates (usually requested by sales).
• Control and record accounts payable and receivable.
• Support the collection of overdue client payments.
• Assist in the preparation of financial reports.
• Organize and archive physical and digital documents.
• Support audits.
• Manage onboarding and offboarding of employees, including building access.
• Support corporate events.

Qualifications

We want to hear from you if you;

• Hold or are finishing a degree in Finance, Business, Management, or a related field.
• Are a fast learner with a proactive, dynamic, and self-directed approach.
• Have up to 2 years of experience in similar roles or are a new graduate eager to learn.
• Are detail-oriented and highly organized.
• Have a good understanding of how invoicing works, including processes through platforms like municipal systems or NetSuite.
• Have experience with office management / facilities.
• Possess advanced English proficiency (Spanish is a plus).
• Enjoy working in a multicultural environment and can communicate effectively with internal and external stakeholders in a fast-paced, startup environment.

Perks & Benefits

• We offer many hard and soft skills training to help you improve and challenge yourself. You’ll have access to 16,000+ online courses taught by real-world professionals on LinkedIn Learning.
• You’ll have space to share your skills through training and workshops if you wish.
• We’ll provide you with a paid Spotify account subscription for focused work and headspace.
• You’ll work in an international, diverse and inclusive environment.
• Hybrid work model: three days in the office per week to foster creativity, collaboration, and team spirit.
• You’ll be part of an industry shaping the future of customer experiences.
• Don’t believe us? Just ask Google.