Admin & HR Assistant/Executive

Boon Chang Structure Pte Ltd; Região Norte; Presencial; BRL 60 000 - 90 000; Tempo integral

Resumo da oferta

Boon Chang Structure Pte Ltd in Brazil is seeking an HR & Admin Coordinator to support office operations, recruitment and regulatory compliance.

You will handle calls, emails, couriers, maintain HR records, process work passes, onboarding and offboarding, and coordinate trainings.

The role requires a diploma or equivalent, 3 years of relevant experience, proficiency in Microsoft Office, and a meticulous, detail‑oriented approach to ensure audit readiness.

Qualificações

• Min Secondary/ITE/Diploma.
• Min 3 years of relevant working experience.
• Experience in Construction/Process Sectors would be advantageous.
• Proficient in Microsoft Office.
• Meticulous and detail oriented.

Responsabilidades

• Attend to phone calls, handle mails and arrange courier services.
• Perform general office administrative duties such as stationery / pantry requisition and maintenance of office equipment and facilities.
• Handle Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.).
• Assist in recruitment related matters such as placing advertisements, shortlisting and scheduling suitable candidates for interviews, preparing employment contracts and letters of appointment.
• Administer and update employees’ database timely and accurately.
• Assist and support in the tracking of employees’ appraisal, contract and work pass renewals.
• Handling full process and follow up employment applications for Work Permits, SPass, Employment Pass, Dependent Pass and process NTS Workers’ repatriations and air tickets.
• Arranging onboarding and offboarding for employees.
• Arranging courses for employees.
• Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies.
• Handling matters relating to Workers’ Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups;
• Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance;
• Maintain efficient filing system of internal, external and confidential documents;
• Generating monthly reports and manages all relevant documentation;
• Keeping abreast of changes in statutory HR regulations and ensuring compliance;
• Other ad-hoc duties as assigned by the Management.

Conhecimentos

3+ years experience

Attention to detail

Microsoft Office

Formação académica

Secondary/ITE/Diploma

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Roles & Responsibilities

• Attending to phone calls, handling mails and arranging courier services;
• Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment and facilities;
• Handling Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.)
• Assist in recruitment related matters such as placing advertisements, shortlisting and scheduling suitable candidates for interviews, preparing employment contracts and letters of appointment;
• Administer and update employees’ database timely and accurately;
• Assist and support in the tracking of employees’ appraisal, contract and work pass renewals;
• Handling full process and follow up employment applications for Work Permits, SPass, Employment Pass, Dependent Pass and process NTS Workers’ repatriations and air tickets;
• Arranging onboarding and offboarding for employees;
• Arranging courses for employees;
• Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies;
• Handling matters relating to Workers’ Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups;
• Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance;
• Maintain efficient filing system of internal, external and confidential documents;
• Generating monthly reports and manages all relevant documentation;
• Keeping abreast of changes in statutory HR regulations and ensuring compliance;
• Other ad-hoc duties as assigned by the Management.

Requirements

• Min Secondary/ITE/Diploma
• Min 3 years of relevant working experience
• Experience in Construction/Process Sectors would be advantageous
• Proficient in Microsoft Office
• Meticulous and detail oriented