Personal Assistant

Advanced Search Group; Manama; On-site; BHD 6,700 - 10,000; Full time

Job summary

Advanced Search is seeking a professional Personal Assistant / Secretary to provide comprehensive administrative and executive support to senior management in Bahrain. You will manage calendars, organize travel, draft documents, and coordinate communications with discretion in a fast-paced environment.

The ideal candidate has 3–5 years of experience supporting executives, excellent English communication, and strong organizational skills.

Qualifications

• 3–5 years of experience supporting executives or senior leadership.
• Excellent English communication (Arabic a strong advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and prioritization abilities; independent work ethic.
• High integrity, professionalism and discretion.

Responsibilities

• Manage executives' calendars, schedule appointments and coordinate meetings.
• Prepare agendas, take minutes and follow up on action items.
• Handle emails, calls and official correspondence.
• Draft, format and proofread reports and business documents.
• Coordinate travel arrangements including visas, flights, hotels and transport.
• Maintain filing systems (digital and hard copy).
• Serve as liaison between management and internal/external stakeholders.
• Assist with event planning and office operations.

Skills

Calendar management

Verbal communication

Written communication

Organizational skills

Discretion

Multitasking

Interpersonal skills

Tools

Microsoft Office

Job description

Industry Software Development / Backend Engineering

We are looking for a professional and highly organized Personal Assistant / Secretary to provide comprehensive administrative and executive support to senior management. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced environment and be capable of multitasking and prioritizing effectively.

Key Responsibilities:

• Manage executives calendars, schedule appointments, and coordinate meetings
• Prepare agendas, take accurate meeting minutes, and follow up on action items
• Handle incoming and outgoing communications, including emails, phone calls, and official correspondence
• Draft, format, and proofread reports, memos, letters, and other business documents
• Organize and coordinate travel arrangements, including visa processing, flights, hotel bookings, and transportation
• Maintain and update filing systems, both digital and hard copy
• Serve as a liaison between management and internal/external stakeholders
• Assist with event planning, internal coordination, and logistical support
• Provide administrative support in daily office operations and special projects
• Uphold strict confidentiality and professional discretion in all matters

Desired Candidate Profile

• Minimum of 3-5 years of experience in a similar role supporting executives or senior leadership
• Excellent verbal and written communication skills in English ; Arabic is a strong advantage
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and the ability to prioritize tasks independently
• High level of integrity, professionalism, and discretion
• Knowledge of office management systems and procedures
• Ability to work under pressure and meet tight deadlines
• Must be currently residing in Bahrain or willing to relocate