Strategic Executive Assistant & Calendar Maestro

Advanced Search; Manama; On-site; BHD 6,700 - 10,000; Full time

Job summary

Advanced Search is seeking a professional Personal Assistant / Secretary to provide comprehensive administrative and executive support to senior management in Bahrain. You will manage calendars, organize travel, draft documents, and coordinate communications with discretion in a fast-paced environment.

The ideal candidate has 3–5 years of experience supporting executives, excellent English communication, and strong organizational skills.

Qualifications

• 3–5 years of experience supporting executives or senior leadership.
• Excellent English communication (Arabic a strong advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and prioritization abilities; independent work ethic.
• High integrity, professionalism and discretion.

Responsibilities

• Manage executives' calendars, schedule appointments and coordinate meetings.
• Prepare agendas, take minutes and follow up on action items.
• Handle emails, calls and official correspondence.
• Draft, format and proofread reports and business documents.
• Coordinate travel arrangements including visas, flights, hotels and transport.
• Maintain filing systems (digital and hard copy).
• Serve as liaison between management and internal/external stakeholders.
• Assist with event planning and office operations.

Skills

Calendar management

Verbal communication

Written communication

Organizational skills

Discretion

Multitasking

Interpersonal skills

Tools

Microsoft Office

Job description

Advanced Search is seeking a professional Personal Assistant / Secretary to provide comprehensive administrative and executive support to senior management in Bahrain. You will manage calendars, organize travel, draft documents, and coordinate communications with discretion in a fast-paced environment.

The ideal candidate has 3–5 years of experience supporting executives, excellent English communication, and strong organizational skills.