Executive Assistant

Hire Fellows; Northern Governorate; Hybrid; BHD 9,000 - 15,000; Full time

Job summary

Hire Fellows in Bahrain seeks a proactive Executive Assistant to provide comprehensive support to a prominent entrepreneur. You will manage day-to-day administrative priorities, coordinate schedules, and handle communications with discretion.

The role demands independent work, strong organizational skills, and the ability to anticipate needs. You’ll maintain trackers, prepare briefing materials, and assist with travel and personal arrangements in a hybrid on-site 2–3 days per week arrangement.

Qualifications

• 2–3 years of Executive Assistant or Personal Assistant experience.
• Excellent written and spoken English; Arabic proficiency is a strong advantage.
• Strong organizational and time-management skills.
• Ability to work independently and exercise sound judgment.
• Proficiency with Google Workspace and Notion.
• Familiarity with productivity and project management tools.
• High level of discretion and confidentiality.
• Willingness to work hybrid with 2–3 days onsite in Bahrain.

Responsibilities

• Manage executive calendar, meetings, and scheduling priorities.
• Handle inbound communications and draft responses with follow-ups.
• Prepare meeting agendas, briefs, and background info.
• Take concise notes and track actions and decisions.
• Coordinate business and personal travel and logistics.
• Support ongoing projects with progress and deadlines tracking.
• Maintain trackers and dashboards for priorities and objectives.
• Coordinate with stakeholders to gather updates and ensure timely tasks.
• Conduct research and summarize information for decisions.
• Assist with personal admin, appointments, gifts, arrangements.
• Identify pending matters and proactively address priorities.
• Handle confidential information with discretion.

Skills

Calendar management

Fluent English

Arabic advantage

Organizational skills

Communication skills

Google Workspace

Notion

PM tools

Discretion & confidentiality

Independent work

Hybrid work

Tools

Google Workspace

Notion

Job description

We are looking for a proactive and highly organized Executive Assistant to join a dynamic working environment, providing dedicated professional and personal support to a prominent entrepreneur and investor.

The role involves managing day-to-day administrative priorities, coordinating schedules and communications, overseeing follow-ups, and supporting ongoing business initiatives and personal matters. The ideal candidate will be a reliable and resourceful individual who can work independently, anticipate needs, manage competing priorities, and ensure that commitments and responsibilities are handled efficiently.

This position requires a high level of discretion, attention to detail, and the ability to build a trusted working relationship with the executive.

Responsibilities

• Manage and coordinate the executive's calendar, meetings, appointments, and scheduling priorities.
• Monitor and organize incoming communications, highlight important matters, and assist with drafting responses and managing follow-ups.
• Prepare meeting agendas, briefing materials, and relevant background information ahead of scheduled meetings.
• Take concise meeting notes, document key decisions, and track action items to ensure timely follow-through.
• Coordinate business and personal travel arrangements, itineraries, and related logistics.
• Support the coordination of ongoing business initiatives and projects, tracking progress, deadlines, and outstanding tasks.
• Maintain organized trackers and dashboards to monitor priorities, commitments, and progress against quarterly and annual objectives.
• Coordinate with internal and external stakeholders to gather updates, communicate priorities, and ensure tasks are completed on time.
• Conduct research, prepare summaries, and organize information to support executive decision-making.
• Assist with personal administrative matters, appointments, reservations, gifts, and other arrangements as needed.
• Proactively identify pending matters, anticipate upcoming priorities, and address tasks requiring attention.
• Handle sensitive personal and professional information with the highest level of confidentiality and discretion.

• 2-3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role.

• Excellent command of written and spoken English; Arabic proficiency is a strong advantage.

• Strong organizational and time-management skills, with the ability to prioritize and manage multiple responsibilities effectively.

• Excellent written and verbal communication skills.

• Proficiency in Google Workspace and Notion.

• Familiarity with productivity and project management tools is an advantage.

• Strong attention to detail and the ability to maintain accurate records and follow up on outstanding matters.

• Ability to work independently, take initiative, and exercise sound judgment without constant supervision.

• High levels of professionalism, integrity, discretion, and confidentiality.

• Adaptability and flexibility when handling changing priorities and both professional and personal responsibilities.

• Ability to work in a hybrid arrangement, with 2-3 days per week onsite in Bahrain.