Executive Assistant

Client of Hire Fellows; Manama; Hybrid; BHD 12,000 - 20,000; Full time

Job summary

Hire Fellows presents an exciting Executive Assistant opportunity to support a prominent entrepreneur and investor. The role focuses on organizing day-to-day priorities, coordinating schedules and communications, and ensuring follow-ups are completed efficiently with a high level of discretion.

The candidate should be proactive, able to anticipate needs, and manage multiple priorities independently. English fluency is essential; Arabic is an advantage.

Qualifications

• 2–3 years of experience in an Executive/Personal Assistant or similar role.
• Excellent command of written and spoken English; Arabic is a strong advantage.
• Proficiency with productivity tools and ability to work independently.

Responsibilities

• Manage executive calendar, meetings, and scheduling priorities.
• Monitor communications, draft responses, and manage follow-ups.
• Prepare agendas, briefing materials, and background information.
• Record concise meeting notes and track action items.
• Coordinate travel and itineraries for business and personal needs.
• Support ongoing initiatives and maintain trackers and dashboards.
• Handle confidential information with discretion and integrity.
• Assist with personal matters, appointments, gifts, reservations as needed.

Skills

Executive support

Time management

Attention to detail

Discretion

Tools

Google Workspace

Notion

Job description

We are looking for a proactive and highly organized strong Executive Assistant strong to join a dynamic working environment providing dedicated professional and personal support to a prominent entrepreneur and investor The role involves managing day-to-day administrative priorities coordinating schedules and communications overseeing follow-ups and supporting ongoing business initiatives and personal matters The ideal candidate will be a reliable and resourceful individual who can work independently anticipate needs manage competing priorities and ensure that commitments and responsibilities are handled efficiently This position requires a high level of discretion attention to detail and the ability to build a trusted working relationship with the executive

Responsibilities

Manage and coordinate the executive s calendar meetings appointments and scheduling priorities Monitor and organize incoming communications highlight important matters and assist with drafting responses and managing follow-ups Prepare meeting agendas briefing materials and relevant background information ahead of scheduled meetings Take concise meeting notes document key decisions and track action items to ensure timely follow-through Coordinate business and personal travel arrangements itineraries and related logistics Support the coordination of ongoing business initiatives and projects tracking progress deadlines and outstanding tasks Maintain organized trackers and dashboards to monitor priorities commitments and progress against quarterly and annual objectives Coordinate with internal and external stakeholders to gather updates communicate priorities and ensure tasks are completed on time Conduct research prepare summaries and organize information to support executive decision-making Assist with personal administrative matters appointments reservations gifts and other arrangements as needed Proactively identify pending matters anticipate upcoming priorities and address tasks requiring attention Handle sensitive personal and professional information with the highest level of confidentiality and discretion

2 3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role. Excellent command of written and spoken English; Arabic proficiency is a strong advantage. Strong organizational and time-management skills, with the ability to prioritize and manage multiple responsibilities effectively. Excellent written and verbal communication skills. Proficiency in Google Workspace and Notion. Familiarity with productivity and project management tools is an advantage. Strong attention to detail and the ability to maintain accurate records and follow up on outstanding matters. Ability to work independently, take initiative, and exercise sound judgment without constant supervision. High levels of professionalism, integrity, discretion, and confidentiality. Adaptability and flexibility when handling changing priorities and both professional and personal responsibilities. Ability to work in a hybrid arrangement, with 2 3 days per week onsite in Bahrain.